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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Mar 14, 2023

Springfield, IL, US, 62703-2487

Job Requisition ID:  24323

Agency:  Illinois State Police 
Closing Date/Time:  03/28/2023 
Salary:  $3,500 - $4,500 Anticipated Starting Salary 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 




****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

This is a Merit Comp position.  Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.


POSTING ID - 24323

Position Overview

The ISP Office of the Director Executive Secretary III is responsible for performing secretarial and highly confidential functions for the First Deputy Director, Chief of Staff, and General Office. We are looking for a hard-working and self-motivated Executive Secretary III who is interested in joining a very busy Office of the Director’s team. We encourage all qualified applicants to apply!


Job Responsibilities

1.Performs secretarial functions for the First Deputy Director, Chief of Staff and General Office.
•Maintains tickler system
•Manages calendars
•Schedules meetings
•Coordinates agenda
•Makes travel reservations
•Office Timekeeper


2.Serves as receptionist for the Office of the Director.
•Receives and greets visitors
•Provides visitors with needed information and assistance
•Receives and forwards incoming calls.
•Receives and distributes Director’s Office mail
•Assures deposit of outgoing mail.


3.Develops and maintains highly confidential and sensitive automated policy files and reports.
•Composes replies to routine correspondence and inquiries
•Prepares and keyboards a variety of complex, sensitive and highly confidential documents, which include reports on internal audits, employee performance reviews, collective bargaining issues, administrative orders and reports in support of the Office of the Director’s programs and policies.



(Job Responsibilities continued)

4.Performs confidential and administrative functions.
•Serves as a liaison with agency management, other state agencies, and the general public.
•Provides information and interpretations of programs and policies, procedures and proper submission of documents.
•Assists the Chief of Staff in coordinating workflow to and from division managers.


5.Performs other duties as required or as assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

1.Knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience, or completion of high school and five (5) years of secretarial experience.

2.Ability to keyboard accurately at 80 wpm.

Preferred Qualifications

  1. One (1) year of experience with Microsoft programs including Outlook, Word, Excel, PowerPoint
  2. Thorough knowledge of composition, grammar, spelling and punctuation.
  3. Ability to apply human relation skills in interaction with management, offices of government and private industry, and the public.


Conditions of Employment

  1. Pass the Illinois State Police Background Investigation.
  2. Pass the Illinois State Police Drug Screening.


Work Hours:  8:30am - 5:00pm, Monday - Friday 
Work Location: 801 S 7th St Springfield, IL 62703-2487 
Agency Contact:
Job Family: Clerical and Administrative Support 



The Illinois State Police strives for excellence to be one of the premier policing agencies in the country.  Our core values are Integrity, Service, and Pride.  We are seeking individuals with similar values to join us on our mission to promote public safety.



Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.



The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: