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EXPENDITURE PROCESSING AND RECONCILIATION UNIT SUPERVISOR (PUBLIC SERVICE ADMIN, Opt 2)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Nov 19, 2024
Location: 

Springfield, IL, US, 62704

Job Requisition ID:  42587

Agency: Department of Healthcare and Family Services
Position ID: DF42587

BPIS: 12378

Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015 
Skill Option: Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial 
Bilingual Option: None 
Start Date: 11/19/2024

Closing Date/Time: 12/05/2024
Salary: Starting salary range $7,966 - $11,759 Month / Anticipated non-state $7,966/month
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  DF42587

 

Job Description:

 

The Department of Healthcare and Family Services, Division of Finance, Bureau of Budget and Cash Management is seeking to hire an Expenditure Processing and Reconciliation Unit Supervisor. This position approves, plans, directs, and evaluates the Child Support Enforcement (CSE) Expenditure Processing and Reconciliation Unit. The Unit supervisor also develops and initiates new reporting formats, confers with management and staff on contract and expenditure issues, reviews historical data and analyzes trends and project activities. The ideal candidate will demonstrate the ability to work with internal and external staff persons on complex changes to Department policies and exhibit the ability to prioritize tasks to ensure timely work completion while demonstrating independent initiative.

 

HFS values employees with different backgrounds, life experiences, and talents.

Employees receive a robust benefit package including:

• Monday-Friday work schedule

• Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)

• Health, Life, Vision, and Dental Insurance

• Pension Plan

• Paid Parental Leave

• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)

• Employees earn (12) paid Sick Days annually.

• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.

• Employees earn (3) paid Personal Days annually.

• (13-14) paid holidays annually (based on start date)

 

If you are seeking a new opportunity, and this position appeals to you, please apply today!

 

At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.

 

HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

 

Why Work for Illinois?


Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.


No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Job Description

  • Subject to management approval, serves as the Expenditure Processing and Reconciliation Unit Supervisor for the Department of Healthcare and Family Services, Division of Finance, Bureau of Budget and Cash Management by planning, directing, and evaluating the Unit
  • Serves as working supervisor
  • Develops and initiates new reporting formats
  • Confers with management and staff on contract and expenditure issues
  • Reviews historical data to analyze trends and project activities
  • Directs and evaluates the analysis of appropriated and non-appropriated expenditures
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college
  • Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in in the fields of fiscal management, accounting, budgeting, internal auditing, insurance and/or finance

Preferred Qualifications

  • Two (2) years of professional experience in expenditure processing
  • Two (2) years of experience developing and delivering training
  • One (1) year of experience using a financial system such as Systems Applications and Products (SAP)
  • Three (3) years of professional supervisory experience with management and leadership skills
  • Two (2) years of proficiency in Microsoft Access, Excel, Word, Adobe Acrobat or similar publishing software, and Internet research
  • Master's degree in finance, auditing, business administration, accounting, or budgeting

Specialized Skills

  • Two (2) years of professional experience in expenditure processing
  • Two (2) years of experience developing and delivering training
  • One (1) year of experience using a financial system such as Systems Applications and Products (SAP)

Conditions of Employment

  • Requires completion of a background check and self-disclosure of criminal history
  • Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties
  • Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends
  • Requires the ability to utilize and maintain state issued equipment such as a laptop
    The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Monday - Friday 8:30 am - 5:00 pm
Work Location: 201 South Grand Ave E Springfield, IL 62704-3803
Agency Contact: HFS.DOFApps@illinois.gov
Posting Group: Leadership & Management

 

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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