Employee Screening Administrator (Executive I)

Position Overview

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Employee Screening Administrator for the Department, organizing, planning, executing, controlling and evaluating DoIT’s Background Check and Security Badging Programs. In this role you will coordinate the pre-employment/pre-screening of all DoIT employees, contractors, consultants, volunteers, interns and vendors. In addition, you will implement procedures to ensure appropriate background checks are completed for each DoIT employee based on specific position responsibilities and perform the full range of highly responsible and confidential duties relating to all security identification badge functions. If you possess these knowledges, skills, abilities and experience, we invite you to apply for this position with DoIT!

As a State of Illinois employee, you receive a comprehensive benefits package including:  
•    Competitive Group Insurance benefits including health, life, dental and vision plans. 
•    Flexible work schedules (when available and dependent upon position). 
•    10 -25 days of paid vacation time annually (10 days for first year of state employment). 
•    12 days of paid sick time annually which carry over year to year. 
•    3 paid personal business days per year. 
•    13-14 paid holidays per year dependent on election years. 
•    12 weeks of paid parental leave. 
•    Pension plan through the State Employees Retirement System. 
•    Deferred Compensation Program – voluntary supplemental retirement plan. 
•    Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP). 
•    Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility. 

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx 

Essential Functions

• Under direction, serves as the Employee Screening Administrator for the Department of Innovation & Technology (DoIT), organizing, planning, implementing, and evaluating DoIT’s background screening and security identification badging operations, including monitoring and verifying compliance with state, federal, and contractual requirements.
• Implements procedures and verifies appropriate background checks are completed based on position responsibilities and maintains accurate recordkeeping and audit readiness, including retrieving, reviewing, and interpreting background results using CHIRP and other similar background-result retrieval databases. 
• Performs the full range of highly responsible and confidential duties relating to all security identification badge and background screening functions, including administering badge operations using the Velocity System or comparable access control platform.
• Collaborates with management on the integration of program function activities to resolve administrative problems and identify opportunities for process and program improvements, including participating as a member of DoIT’s Background Nexus Review Committee, contributing to review, analysis, and decision-making processes.
• Serves as liaison with internal partners and external agencies to coordinate activities related to background screening, workflow development, and access compliance, including collaborating with DoIT People Operations and client agency liaisons to coordinate, facilitate, and verify appropriate completion of required background checks for staff, interns, vendors, and contractors. 
• Keeps abreast of new developments in the background check field by continuing education through online training platforms, attending meetings, training sessions, seminars and conferences to increase familiarity with and maintain current on products, vendors, techniques and procedures.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to four (4) years of college, preferably with coursework in business or public administration.
• Requires one (1) year of responsible administrative experience in a public or business organization.

Specialized Skills

• Requires two (2) years of professional experience managing a comprehensive background check program for a government, regulated, or security sensitive environment, including organizing, planning, implementing, and evaluating background screening and compliance operations in alignment with state, federal, and contractual requirements. 
• Requires two (2) years of professional experience coordinating background screening processes, including nationwide 10 print–based fingerprint checks, Criminal Justice Information Services (CJIS) checks, and Federal Tax Information (FTI) screenings.
• Requires two (2) years of professional experience administering security identification badge processes using the Velocity system or a comparable access control platform and utilizing background result retrieval databases such as CHIRP or similar systems to retrieve, review, and interpret screening data, ensuring compliance with applicable security policies, access standards, and audit requirements.

Preferred Qualifications

• Two (2) years of professional experience managing a comprehensive background check program for a government, regulated, or security sensitive environment, including organizing, planning, implementing, and evaluating background screening and compliance operations in alignment with state, federal, and contractual requirements. 
• Two (2) years of professional experience coordinating background screening processes, including nationwide 10 print–based fingerprint checks, Criminal Justice Information Services (CJIS), and Federal Tax Information (FTI) screenings.
• Two (2) years of professional experience administering security identification badge processes using the Velocity system or a comparable access control platform and utilizing background result retrieval databases such as CHIRP or similar systems to retrieve, review, and interpret screening data, ensuring compliance with applicable security policies, access standards, and audit requirements.
• One (1) year of professional experience preparing detailed and confidential reports, metrics, and data summaries related to background screening, identity management, and access control programs.
• One (1) year of professional experience reviewing, interpreting, and analyzing confidential investigative findings or background-screening-related results to support decisions consistent with applicable regulations, security standards, and agency policies.
• One (1) year of professional experience managing multiple concurrent priorities and confidential workflows, exercising discretion, maintaining strict confidentiality, and applying sound judgment in alignment with policy, security standards, and audit expectations.
• Ability to analyze complex administrative and operational challenges, identify root causes, and recommend strategic result-driven solutions that enhance operational efficiency and organizational effectiveness.
• Developed verbal and written communication skills to convey complex background-screening or badging policies, compliance requirements, and procedures clearly and effectively to diverse stakeholders, including executives, managers, staff, and external auditors. 
• Demonstrated interpersonal skills with the ability to establish and maintain cooperative working relationships with staff, managers, executives, and external stakeholders, fostering collaboration in resolving sensitive issues. 

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position. 

• Requires the ability to verify identity. 
• Requires employment authorization to accept permanent full-time position with State of Illinois. 
• Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history. 
• Requires the ability to travel in performance of duties. 
• Requires the ability to work outside of normal hours to meet deadlines. 
• Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies, or other industry related topics relevant to job duties. 
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc. 
• Requires the ability to lift and carry objects or equipment weighing up to 25 pounds. This is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.  
• Requires the ability to gain and maintain (upon hire) an active and valid Law Enforcement Agencies Data System (LEADS) professional certification in accordance with state and/or federal regulations. Failure to gain and maintain the required certification may result in termination of employment. 
• The conditions of employment listed are incorporated and/or related to any duties included in the position description.