External Requirements Compliance Tech

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Oct 17, 2024
Location: 

Springfield, IL, US, 62701

Job Requisition ID:  42269

Agency: Department of Commerce and Economic Opportunity
Class Title: EXECUTIVE II - 13852 
Skill Option: None 
Bilingual Option: None 
Closing Date/Time: 11/01/2024
Salary: Anticipated Starting Salary $6,339 a month; Full-Range $6,339 - $9,178
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  42269 

Position Overview

The External Requirements Compliance Tech position within the Grant External Requirements Unit of the Office of Grants Management serves as a dedicated business professional in providing technical assistance and guidance regarding external requirements related to the Business Enterprise Program (BEP), the apprenticeship initiative of the Illinois Works Jobs Program Act (IL Works), and other external requirements, as associated with the processing of capital grant applications, sets BEP goals for eligible grant projects, and makes determinations on submitted BEP utilization plans. The ideal candidate will be able to take on these tasks quickly and process their reviews in a timely manner. The Office of Grants Management handles the establishment of grants for a variety of capital grant programs at the same time. This somewhat unique environment provides a steady workload and is a key aspect of the grant project reviews for those programs, including projects of the State’s capital program. We welcome interested applicants who can manage this important workflow inside this exciting environment to apply.

Essential Functions

  • Performs professional duties representing the State of Illinois in providing technical assistance and guidance regarding external requirements related to the Business Enterprise Program (BEP) as associated with the processing of capital grant applications for the BEP.
  • Receives, processes, reviews, and makes determinations on all BEP utilization plans; reviews and approves associated lien waivers, vendor change forms, and required supporting documents in conjunction with separately submitted fiscal reports.
  • Provides consultation with grantees with projects in the pre-bid phase.
  • Reviews and processes documentation submitted in regard to the apprenticeship initiative of the Illinois Works Jobs Program Act.
  • Conducts desk and on-site program and performance reviews for capital grants with BEP requirements, as deemed necessary by the Grant External Requirements Manager.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
  • Requires two (2) years of responsible administrative experience in a public or business organization.

Specialized Skills

  • Of the years of required experience notated above, requires one (1) year of professional experience in grant administration of federal, state, or local grants.
  • Of the years of required experience notated above, requires one (1) year of professional experience in managing grants with external agency requirements including, but not limited to, the Business Enterprise Program (BEP).

Preferred Qualifications

  • Prefers one (1) year of professional experience in grant administration of federal, state, or local grants.
  • Prefers one (1) year of professional experience in managing grants with external agency requirements including, but not limited to, the Business Enterprise Program (BEP).
  • Prefers two (2) years of professional experience in developing and making public presentations and providing training or technical assistance to grantees.
  • Prefers intermediate level experience in the utilization of Microsoft Excel, Word, and Outlook in reporting and compliance metrics.
  • Prefers two (2) years of professional experience in grant tracking and reporting systems.
  • Prefers two (2) years of professional experience in creating content, uploads, and database management in SharePoint or other databases.

Conditions of Employment

  • Requires appropriate, valid driver’s license.
  • Requires ability to travel in the performance of duties, with overnight stays as appropriate.
  • Requires completion of a background check and self-disclosure of criminal history. 

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.

Work Hours: MONDAY - FRIDAY 8:30 AM - 5:00 PM  
Work Location:
1 W Old State Capitol Plaza, Springfield, Illinois, 62701  
Agency Contact
 CEO.HR@illinois.gov (FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE)
Posting Group: Leadership & Management

 

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield