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FISCAL ASSOCIATE

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students.  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Sep 10, 2025
Location: 

Springfield, IL, US, 62706

Job Requisition ID:  49867

Job Requisition ID: 49867 
Closing Date: 09/24/2025
​Agency: Office of the Governor
Salary: $55,000 - $60,000
County: Sangamon; Cass; Christian; Logan; Macon; Macoupin; Menard; Montgomery; Morgan
Number of Vacancies: 1

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Fiscal Associate Job Description:

  • Reports to Director of Fiscal Operations and/or Deputy Director of Fiscal Operations
  • Independently receives, verifies, and posts financial information into the Agency's accounting system.
  • Verifies a variety of financial documents, including invoices, travel vouchers, contracts, and obligations for accuracy of information.
  • Verifies a variety of complex financial documents, including invoices, contracts, and obligations for accuracy of information. Initial entering of the vouchers in SAP
  • Reviews for compliance with State regulations, account assignments, general ledger codes and attaches all support documents.
  • Assists in daily office duties with Senior Fiscal Associate, Deputy Director of Fiscal Operations, and/or Director of Fiscal Operations
  • Assist human resource and operations staff with needs when needed.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four years college, with courses in business administration and accounting.
  • One (1) or more years of experience using the Illinois ACTS Enterprise Resource Planning and Systems Applications and Products (ERP-SAP) or similar SAP-based accounting system to process fiscal transactions or prepare financial reports.

 

Preferred Qualifications

  • Prefers extensive knowledge of accounting and audit theory, principles, methods and procedures.
  • Prefers ability to review detailed work including written or numerical data and to make calculations rapidly and accurately.
  • Prefers the ability to utilize a personal computer with knowledge of Microsoft Word and Excel software.
  • Prefers experience in analyzing and reconciling contracts and obligations, determining compliance with Accounting Management Systems, the State Finance Act, and Procurement regulations.
  • Prefers experience in utilizing Enterprise Resource Planning-Supplier Relationship Management (ERP-SRM).

Work Hours: 37.5 hrs/week
Work Location: 401 S Spring St, Springfield, Illinois, 62706
Posting Group: Fiscal, Finance & Procurement; Office & Administrative Support

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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