FISCAL OPERATIONS SYSTEMS ADMINISTRATOR

Position Overview

Essential Functions

• Under general Direction, serves as the Fiscal Operations Systems Administrator. Plans, directs, and administers management information systems and business process improvement activities supporting the Office of Fiscal Management to ensure the effective utilization, integrity, and continuous improvement of fiscal operations systems.
• Serves as the primary liaison between Fiscal Operations, Department management, Department of Innovation & Technology (DoIT), vendors, and system users by coordinating management information system development, implementation, and continuous improvement activities.
• Administers enterprise security and governance functions for departmental fiscal and financial management systems while ensuring appropriate system access, compliance, and data integrity.
• Develops, coordinates, and administers agency training, system documentation, and management reporting activities to maximize effective utilization of fiscal information systems.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires either:

• A master's degree in business or public administration or a closely related field, and preferably including coursework in systems analysis, accounting, computer science, and statistics; requires two years of professional experience in public or business administration; OR
•  A bachelor's degree in business or public administration or a closely related field, and preferably including coursework in systems analysis, computer science, and statistics; requires four years of experience directly related to the development, maintenance and coordination of a computer-based management information system.

Specialized Skills

• Requires four (4) years' of professional experience in public or business administration implementing fiscal practices and policies.
• Requires three (3) years’ experience working with general accounting principles, financial reporting, grant management, or related fiscal field.
• Requires two (2) years’ experience using System Analysis Program (SAP) or similar accounting system.
• Requires two (2) years’ experience providing technical information technology related training, including delivering technical support, and managing system access for software application used in fiscal operations.

Preferred Qualifications

• Prefers four (4) years' of professional experience in public or business administration implementing fiscal practices and policies.
• Prefers three (3) years’ experience working with general accounting principles, financial reporting, grant management, or related fiscal field.
• Prefers two (2) years’ experience using System Analysis Program (SAP) or similar accounting system.
• Prefers two (2) years’ experience providing technical information technology related training, including delivering technical support, and managing system access for software application used in fiscal operations.
• Prefers two (2) years’ experience with business process mapping or IT (information technology) business analysis.
• Prefers thorough knowledge of electronic information systems and ability to communicate usage and requirements with technical and non-technical teams.
• Prefers two (2) years’ experience applying sound judgement to analyze, evaluate, and resolve complex procedural and/or technical problems.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime.  This may require the ability to work evenings and weekend.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois’ world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois’ reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business. 

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment) 
• Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://cms.illinois.gov/benefits/stateemployee.html