Share this Job

FOIA Administrator (OFFICE ADMINISTRATOR V )

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jun 17, 2022
Location: 

Springfield, IL, US, 62703-2487

Job Requisition ID:  17073

Agency:  Illinois State Police  
Closing Date/Time:  07/05/2022 
Salary:  $4162-$6033; Anticipated $4162 - CBA language applies 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC028 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

17073

Position Overview

The ISP FOIA Administrator is responsible for managing the day to day functions of the FOIA team. We are looking for a hard-working and self-motivated person who is interested in joining a very busy FOIA team. We encourage all qualified applicants to apply!

Job Responsibilities

1.     Under the general direction of the Department’s Freedom of Information (FOIA) Officer, serves as the Department’s FOIA Administrator and supervises a small staff of paraprofessionals performing technical work involving the application            of Department policy and statutory exemptions to requests received in support of the Department’s FOIA program.

•Organizes the FOIA workflow, giving guidance and direction to the FOIA staff regarding the distribution of FOIA requests to Division Liaisons.
•Ensures deadlines assigned to other FOIA staff by the FOIA Officer are met or necessary extension requests are prepared by the FOIA Clerk.
•Reviews FOIA responses to ensure thorough and accurate information is being provided according to laws and established policies.
•Serves as the front-line contact with all divisions within the ISP on FOIA related issues. Directs the preparation of statistical reports indicating the status of FOIA requests, responses, and exemptions.
•Given complex FOIA requests, occasionally researches exemptions, , preforms complex redactions, drafts letters, and issues responses.

2.     Serves in a support role to the ISP FOIA Officer recommending guidelines and procedures to subordinate FOIA staff regarding administrative aspects of the FOIA program required for the efficient functioning of the FOIA Office. Approves            documents, forms, and other correspondence prepared by the FOIA Clerk to be used by others within the FOIA Unit to ensure compliance with Department policy and Illinois law.


•Provides guidance to subordinate FOIA Staff regarding the release and/or redaction of complex records which may involve criminal investigations, witness statements, and confidential sources.
•When necessary, approves the redaction of personal, private, and other information allowable under FOIA in unique situations not covered by current policy and procedure.
•Provides guidance to the FOIA staff regarding appropriate responses to telephone and email inquiries in complex situations.

3.     Confers frequently with the ISP FOIA Officer to coordinate and integrate operational changes to the various functions of the FOIA Office to achieve operating efficiency and resolve problems affecting the ISP FOIA program.
        Evaluates workflow process to recommend changes to increase operational efficiencies within the FOIA Unit.


•Flags any issues that may need to be reviewed by the FOIA Appeals Manager, the FOIA Officer, the Chief Legal Counsel or others within ISP Command.
•Implements guidance and counsel received from ISP Legal Counsel to resolve legal issues and concerns identified.
•Raises potential administrative problems to the FOIA Officer offering suggestions and potential remedies.

4.     Serves as a full line supervisor to a small group of paraprofessionals within the FOIA Office.


•Assigns and reviews work and reassigns staff to meet day-to-day operating needs, approving time off requests.
•Provides guidance and training to assigned staff and counsels staff regarding work performance, preparing and signing performance evaluations.
•Establishes annual goals and objectives
•Adjusts first level grievances and effectively recommends and imposes discipline up to and including discharge.

5.     Performs other duties as required or assigned.

Minimum Requirements

Requires knowledge, skill and mental development equivalent to completion of two years of study at a secretarial/business college and three years of office experience; or completion of high school and five years of Office Assistant experience; or five years independent business experience

Knowledge, Skills, and Abilities

  1. Prefers one year supervisory experience working in a fast-paced environment and with short deadlines.
  2. Prefers experience three years of experience writing in a business or professional environment.
  3. Prefers experience three years of experience utilizing Microsoft Office products, including but not limited to Access.
  4. Prefers experience three years of experience with answering phones and/or email in a business or professional environment.
  5. Prefers one year of professional experience with applying the principals of FOIA to requests from the public.

Conditions of Employment

  1. Successfully pass background investigation
  2. Successfully pass drug screen

Work Hours:  M-F; 8:30am - 5:00pm  
Work Location: 801 S 7th St Springfield, IL 62703-2487  
Agency Contact:

ISP.JobPostings@illinois.gov

Job Family:  Clerical and Administrative Support  

 

AGENCY STATEMENT

The Illinois State Police strives to excellence seeking to be one of the premier policing agencies in the country.  Our core values are Integrity, Service, and Pride.  We are seeking individuals with similar values to join us on out mission to promote public safety.

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email (include Job Requisition ID in Subject line) to:

ISP.JobPostings@illinois.gov

Or mail your application to:

Illinois State Police

Office of Human Resources

801 S 7th St., Ste. 700 Annex

Springfield, IL 62703

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

****DO NOT CLICK THE APPLY BUTTON**** You MUST send an application to the Agency contact listed above.

 

THE ISP IS A DRUG FREE WORKPLACE.