Fiscal Unit Manager (PSA, Opt. 2)
Springfield, IL, US, 62704
Job Requisition ID: 47855
Start date: 6/20/25
Closing Date: 07/07/2025
Agency: Department of Healthcare and Family Services
Class Title: PUBLIC SERVICE ADMINISTRATOR - 37015
BPIS: 10662
Skill Option: Fiscal Management/Accounting/Budget/ Internal Audit/Insurance/Financial
Bilingual Option: None
Salary: Anticipated starting salary range (effective 7/1/25) $8,281-$12,223/monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC062
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position overview:
The Department of Healthcare and Family Services is seeking an experienced and qualified professional to manage the Fiscal Unit for the Bureau of Contract Management in the Division of Medical Programs. The ideal position will oversee aspects of fiscal operations for the Bureau including but not limited to monitoring personal services, headcount monitoring, operating lines, and lump sum programs. This position will also advise management of the need for transfers of funds in case of deficiencies and surpluses, process payments and expenditures monitoring adherence to established criteria and assist in developing the budget for the division.
The ideal candidate will exhibit experience assuming fiscal management responsibilities in State government or private or business organization. They should be highly motivated with experience in expenditures, contracts, obligations and/or accounts payable.
HFS is committed to helping Illinoisans access high quality health care in order to advance their physical, mental, and financial well-being. We invite qualified individuals to apply for this position and join a team that is dedicated to providing consistent, responsive service to our colleagues and customers, strives for continued improvement and inspires public confidence. HFS values employees with different backgrounds, life experiences, and talents.
Employees receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- Paid Parental Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
If you are seeking a new opportunity, and this position appeals to you, please apply today!
At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained.
HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.
Essential Functions
- Serves as Fiscal Unit Manager in Bureau of Contract Management in planning, executing, evaluating, implementing, and administering aspects of fiscal administration for the Division of Medical Programs (DMP) to include personal services, headcount monitoring, operating lines and lump sum programs
- Directs and coordinates the preparation of the Bureau's annual budget
- Serves as working supervisor
- Serves as the budgetary liaison between DMP Bureaus and the Office of the Comptroller, vendors, contractors, and Program staff
- Performs special budgetary projects for the Manager and other Executive level staff in the research, collection, investigation, and analysis of information pertaining to Bureau's fiscal matters
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college
- Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in the fields of fiscal management, accounting, budgeting, internal auditing, insurance, and/or finance
Specialized Skills
- Three (3) years of experience in fiscal administration for a public or business organization
- Three (3) years of experience working with fiscal/budget development for a large organization providing or utilizing health benefits or health initiatives
- Two (2) years of experience working with State fiscal law and its applicable process to contract administration
Preferred Qualifications
- Three (3) years of experience in fiscal administration for a public or business organization
- Three (3) years of experience working with fiscal/budget development for a large organization providing or utilizing health benefits or health initiatives
- Two (2) years of experience working with state fiscal law and its applicable process to contract administration
- A minimum of two (2) or more years of experience in governmental accounting
- Two (2) or more years of experience estimating and budgeting for future needs and cost of personnel, space, equipment, supplies and services
- Two (2) or more years of supervisory experience in a private or public organization
- Two (2) or more years of experience utilizing computer applications including but not limited to Microsoft Office Suite or equivalent
Conditions of Employment
- Requires completion of a background check and self-disclosure of criminal history
- Requires the ability to travel in the performance of duties, with overnight stays as appropriate
- Requires the ability to utilize and maintain state issued equipment such as a laptop
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled or last-minute overtime. This requires the ability to work evenings and weekends
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
Work Hours: Monday - Friday 8:30 a.m. - 5:00 p.m.
Work Location: 201 South Grand Ave E Springfield, IL 62704-3803
Email: HFS.DMPApps@illinois.gov
Posting Group: Leadership & Management
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield