Fleet Coordinator (Executive I)
Springfield, IL, US, 62703
Job Requisition ID: 49915
Posting Date: 9/26/2025
Closing Date: 10/10/2025
Agency: Department of Innovation and Technology
Class Title: EXECUTIVE I - 13851
Skill Option: None
Bilingual Option: None
Salary: Anticipated starting salary $5,928 monthly; Full range $5,928 to $8,493 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC062 Technical Employees, AFSCME
Merit Comp Code: None
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Fleet Coordinator for the Department of Innovation and Technology (DoIT) responsible for organizing, planning, executing, monitoring, and evaluating the agency’s statewide vehicle fleet operations. In this role you will serve as the Fleet Management System (FMS) Administrator responsible for overseeing the scheduling, coordination, and regulatory compliance of agency vehicle operations within the FMS platform and serve as DoIT Vehicle Purchasing Officer responsible for coordinating procurement, registration, licensing, and lifecycle management of the agency’s vehicle fleet. In addition, you will manage and oversee all aspects of fleet maintenance and repair and serve as a process approver and point of contact for all agency fleet accident. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!
As a State of Illinois employee, you receive a comprehensive benefits package including:
- Competitive Group Insurance benefits including health, life, dental and vision plans
- Flexible work schedules (when available and dependent upon position)
- 10 -25 days of paid vacation time annually (10 days for first year of state employment)
- 12 days of paid sick time annually which carryover year to year
- 3 paid personal business days per year
- 13-14 paid holidays per year dependent on election years
- 12 weeks of paid parental leave
- Pension plan through the State Employees Retirement System
- Deferred Compensation Program – voluntary supplemental retirement plan
- Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
- Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Under direction, serves as the Fleet Coordinator for the Department of Innovation and Technology (DoIT), responsible for organizing, planning, executing, monitoring, and evaluating the agency’s statewide vehicle fleet operations.
- Serves as the Fleet Management System (FMS) Administrator responsible for overseeing the scheduling, coordination, and regulatory compliance of agency vehicle operations within the FMS platform.
- Administers and monitors all fleet-related expenditures tracking and managing expenses associated with fleet operations including fuel, maintenance, insurance, and claims.
- Manages and oversees all aspects of fleet maintenance and repair coordinating with the Department of Central Management Services (CMS) garages and authorized vendors to schedule and track both routine and unscheduled vehicle maintenance and repairs.
- Serves as DoIT Vehicle Purchasing Officer responsible for coordinating procurement, registration, licensing, and lifecycle management of the agency’s vehicle fleet.
- Serves as a process approver and point of contact for all agency fleet accidents verifying proper completion and submission of the CMS Auto Liability Form to adhere to required timelines.
- Serves as the primary point of contact for all driver-related communication, training, and issue resolution overseeing driver engagement and compliance with fleet management policies and regulations.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four years of college preferably with coursework in business or public administration.
- Requires one (1) year of responsible administrative experience in a public or business organization.
Specialized Skills
- Requires one (1) year of professional experience coordinating daily fleet operations, including scheduling, utilization, and logistics, within a large-scale organization or business.
- Requires one (1) year of professional experience maintaining accurate vehicle inventories, service records, and related fleet data management systems.
- Requires one (1) year of professional experience managing vehicle registration, titling, insurance, and licensing in compliance with local, state, and federal regulatory requirements.
Preferred Qualifications
- One (1) year of professional experience coordinating daily fleet operations, including scheduling, utilization, and logistics, within a large-scale organization or business.
- One (1) year of professional experience maintaining accurate vehicle inventories, service records, and related fleet data management systems.
- One (1) year of professional experience managing vehicle registration, titling, insurance, and licensing in compliance with local, state, and federal regulatory requirements.
- Working knowledge of Federal Motor Carrier Safety Administration (FMCSA) regulations to fleet operations, including employer, driver, and vehicle compliance.
- One (1) year of professional experience participating in internal or external audits including developing and implementation of corrective action plans and ongoing compliance monitoring.
- Working knowledge of agency procurement as it relates to purchasing fleet vehicles.
- Ability to analyze administrative and operational challenges and implement effective, solution-oriented responses.
- Ability to develop and maintain cooperative working relationships with diverse teams and stakeholders.
- Demonstrated verbal and written communication skills to effectively convey complex information and build consensus.
Conditions of Employment
NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.
• Requires the ability to verify identity and self-disclosure of criminal history.
• Requires employment authorization to accept permanent full-time position with State of Illinois.
• Requires the ability to pass a position specific, agency required background check.
• Requires appropriate, valid driver’s license and the ability to travel in performance of duties.
• Requires the ability to work outside of normal hours to meet deadlines.
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
• Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.
• Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General (OEIG) for the Agencies of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.
• Requires compliance with the provisions outlined in section 4A-101 of the Illinois Governmental Ethics Act, necessitating the occupant of this position to file of a Statement of Economic Interest. Pursuant to the Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.), specific state officials and employees are required to annually submit Statements of Economic Interest to the Office of the Secretary of State, which will be accessible to the public for examination and copying. Employees subject to this requirement must also file a Supplemental Statement of Economic Interest with the Executive Ethics Commission, as specified in Executive Order 15-09. Failure to submit these statements in a timely manner may result in fines and penalties.
• The conditions of employment listed are incorporated and/or related to any duties included in the position description.
Work Hours: 8:30 AM - 5:00 PM Monday - Friday
Work Location: 5300 S 6th St, Springfield, Illinois, 62703
Agency Contact: Lorna Bock
Email: Lorna.A.Bock@illinois.gov
Posting Group: Building, Fleet & Institutional Support
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
Revolving Door:
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.
Statement of Economic Interests:
This position is subject to Statement of Economic Interests filing as required by the Illinois Governmental Ethics Act.
The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield