Functional Expert - Hiring, Onboarding & Recruitment (SPSA, Opt. 1)

Position Overview

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as the Functional Expert for the Hiring, Onboarding & Recruitment for Human Resources (HR) modules managed by the Enterprise Resource Planning (ERP) Human Capital Management (HCM) Program, operating as the lead authority on all Hiring, Onboarding & Recruitment functional issues including design, transition, and maintenance of the Hiring, Onboarding & Recruitment functionality. This position will work in concert with ERP Program leadership to coordinate and control the implementation and support of the hiring, onboarding & recruitment functionalities within the ERP Program and assume functional expert role for Hiring, Onboarding & Recruitment during implementation and in the operational steady state organization. If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans
• Flexible work schedules (when available and dependent upon position)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 days of paid sick time annually which carryover year to year
• 3 paid personal business days per year
• 13-14 paid holidays per year dependent on election years
• 12 weeks of paid parental leave
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Subject to management approval, serves as the Functional Expert for the Hiring, Onboarding & Recruitment for Human Resources (HR) modules managed by the Enterprise Resource Planning (ERP) Human Capital Management (HCM) Program, operating as the lead authority on all Hiring, Onboarding & Recruitment functional issues including design, transition, and maintenance of the Hiring, Onboarding & Recruitment functionality, for the Department of Innovation & Technology (DoIT).
• Works in concert with ERP Program leadership to coordinate and control the implementation and support of the hiring, onboarding & recruitment functionalities within the ERP Program.
• Serves in a functional expert role for Hiring, Onboarding & Recruitment during implementation and in the operational steady state organization.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to (4) four years of college in General Administration in fields such as Human Resources, Personnel Administration, or related field.
• Requires (4) four years of progressively responsible administrative Human Resources work experience in a complex organization with employees governed by multiple regulations and bargaining contracts.
• Requires three (3) years of professional experience supervising in a large organization.

Preferred Qualifications

• Four (4) years of professional experience leading the implementation, configuration, and management of hiring, recruiting or onboarding in a complex organization with employees governed by multiple regulations and bargaining contracts.
• Four (4) years of professional experience with hiring, recruiting or onboarding principles and practices, specifically regarding business processes, programs, service objectives, activities, or operational systems for a multi-faceted, diverse workforce, including interpreting and applying statutory requirements, collective bargaining agreements, and agency-specific work rules.
• Four (4) years of professional experience participating in policy development, legislative modifications, and cross-agency coordination related to a Human Capital Management system (SAP, Workday, Oracle), with a demonstrated ability to represent and make authoritative decisions on behalf of an organization and drive strategic initiatives in inter-agency or inter-governmental settings.
• Three (3) years of professional experience in leading cross-functional teams, including vendor staff and agency subject matter experts to evaluate and analyze functional requirements, ensuring alignment with policy objectives while actively contributing to long-term strategic planning and goal setting for Human Capital Management programs, including participation across the system lifecycle such as design, implementation, and post-go-live stabilization.
• Four (4) years of experience preparing and delivering persuasive and informative presentations to small and large audiences ranging from front line staff to executive stakeholders.
• Two (2) years of professional experience successfully managing vendor relationships, including coordinating deliverables, resolving conflicts, and ensuring alignment with project timelines and objectives.
• Ability to analyze system modifications and recommend program enhancements specifically related to hiring, recruiting, or onboarding in a Human Capital Management system.
• Ability to establish and maintain effective working relationships with diverse stakeholders, including agency leadership, vendors, and cross-functional teams, to facilitate collaboration, resolve conflicts, and drive successful ERP HCM program implementation and management.
• Demonstrated verbal and written communication skills to communicate hiring, onboarding & recruitment findings effectively to stakeholders with precision and clarity.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

• Requires the ability to verify identity.
• Requires employment authorization to accept permanent full-time position with State of Illinois.
• Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history.
• Requires ability to work overtime including scheduled, unscheduled, short notice, evening, weekends, and holidays.
• Requires an appropriate, valid driver’s license and the ability to travel in performance of duties with occasional overnight stays.
• Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.
• Requires the ability to lift and carry objects or equipment weighing up to 10 pounds. This is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
• Requires adherence to the revolving door restrictions outlined in 5 ILCS 430/5-45. Consequently, employees should be aware that in the event of receiving a non-State employment offer during state employment or within one year immediately following the termination of State employment, they are required to inform the Office of the Executive Inspector General for the Agencies (OEIG) of the Illinois Governor before accepting such non-State employment. Failure to notify the OEIG may result in the imposition of a fine.
• Requires compliance with the provisions outlined in section 4A-101 of the Illinois Governmental Ethics Act, necessitating the occupant of this position to file of a Statement of Economic Interest. Pursuant to the Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.), specific state officials and employees are required to annually submit Statements of Economic Interest to the Office of the Secretary of State, which will be accessible to the public for examination and copying. Employees subject to this requirement must also file a Supplemental Statement of Economic Interest with the Executive Ethics Commission, as specified in Executive Order 15-09. Failure to submit these statements in a timely manner may result in fines and penalties.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.