GRANT ADMINISTRATOR - (TECHNICAL MANAGER III)

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

This position is accountable for the efficient and effective processing, accounting, and reporting of funding to airport sponsors, contractors, and consultants for the Division of Aeronautics’ grant programs. The incumbent monitors and updates the Airport Project Management (APM) system to monitor active airport projects. Additionally, the incumbent monitors and updates the Delphi eInvoicing System which is used to draw the federal funds associated with each federal share of a payment. The incumbent will assist with the preparation of federal reporting to the Federal Aviation Administration (FAA), other federal agencies, systems, and internal and external auditors.

Essential Functions

• Assists the Airport Contracts Section Manager to establish and maintain project control and fiscal records. This helps to furnish accurate and detailed financial information for all phases of airport improvement projects.
• Assists with the preparation and monitoring of pay requests to airport sponsors, consultants, contractors, and other entities.
• Prepares contract obligation documents and processes payment requests associated with the programs administered by the Division of Aeronautics.
• Monitors and reports receipts, payments, and grant expenditures.
• Prepares required financial reports to state or federal agencies for supervisor approval.
• Retrieves documentation for internal and external auditing requests and assists with developing and monitoring corrective action plans.
• Monitors compliance with special conditions relating to the expenditure of funds as well as regulations and policies related to federal and state requirements.
• Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
• Performs other duties as assigned.

Minimum Qualifications

• Completion of a bachelor's degree majoring in accounting, finance, business, business management, public administration, aviation management, or airport management, OR completion of two years of college plus two years of experience with reviewing contracts for compliance, processing invoices for payment, preparing financial reports, supporting the administration of grant programs, or a combination thereof, OR six years of experience with reviewing  contracts for compliance, processing invoices for payment, preparing financial reports, supporting the administration of grant programs, or a combination thereof.

Preferred Qualifications

• Knowledge and understanding of basic accounting principles.
• Experience with transportation and/or aviation financial assistance or grant programs.
• Proficient with Microsoft Office and Adobe Suite.
• Strong attention to detail.
• Strong oral and written communication skills.
• Proven customer service mentality.
• Willingness to learn and assist team members when needed.
• Strong organizational skills.
• General computer skills.
• Ability to maintain harmonious relationships with employees, management, and the public.

Conditions of Employment

• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
• Valid driver’s license.
• Occasional in-state travel which may include overnight stay.
• Successful completion of a background screening.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.