Group Hiring Manager (Public Service Administrator Option 1)

Essential Functions

⦁    Under administrative direction, serves as the Group Hiring Manager for client agencies served by the Department of Innovation & Technology (DoIT) managing, directing, and supervising Human Resources (HR) liaisons performing the full range of hiring functions to ensure continuity and consistency of service delivery for DoIT staff located at client agencies including but not limited to, group agencies and boards supported by DoIT. 
⦁    Serves as full-line supervisor.
⦁    Serves as a Subject Matter Expert (SME) to DolT administration and supervisors, advising on issues related vacancies, reposting, and by-passes by working with DoIT Labor Relations, Office of the Executive Inspector General Hiring & Compliance Monitor (OEIG-HEM), the Department of Central Manager Services (CMS) Labor, CMS Hiring, CMS Bureau of Personnel and CMS Compliance addressing questions and issues.
⦁    Oversees the Background Check Program for the Department in developing policies and processes for implementation of and changes to the program to ensure continuous compliance.
⦁    Serves as a Subject Matter Expert (SME), providing advice, information and interpretations to vendors and DoIT Enterprise Resource Project (ERP) staff on developing Human Capital Management (HCM) systems and providing input, tests, and identifying flaws/issues on system functions and suggests solutions.
⦁    Develops and updates reports, records, and statistics, often of a highly sensitive and confidential nature, relating to vacancies, hiring and Equal Employment Opportunity (EEO), and composes correspondence, often of a sensitive nature, concerning interview and selection/vacancy related issues.
⦁    Conducts reviews and studies related to posting, interview and selection, hiring, compensation, and other related processes, and makes comparative analysis with related material and submits findings to supervisor and executive leadership.
⦁    Provides, evaluates, and monitors appropriate cross-training for assigned staff in all hiring processes, procedures, and policies across Department lines and provides recommendations for the development of new training sessions.
⦁    Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
 

Minimum Qualifications

⦁    Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college with coursework in general administration, business, marketing, labor, or personnel in a public or business organization.
⦁    Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in general administration, business, marketing, labor, or personnel in a public or business organization.
 

Preferred Qualifications

⦁    Three (3) years of professional human resources experience performing hiring functions, including: interpreting and applying State of Illinois or equivalent personnel code and rules, collective bargaining agreements, Governor's Comprehensive Employment Plan (CEP), Executive/Administrative Orders or equivalent regulations related to business or public hiring.
⦁    Three (3) years of professional experience developing and implementing compliant hiring procedures and performance standards, as well as creating, tracking, and analyzing hiring metrics, vacancy data, and workforce planning reports to support strategic decision-making. 
⦁    Three (3) years of professional human resources experience with the application of the Position Classification Pay Plan or similar business or public compensation schedules to determine and maintain appropriate rates of compensation for both union and non-union positions. 
⦁    Three (3) years of professional supervisory or lead worker experience providing guidance and training to assigned staff, monitoring work performance, and determining staffing needs to achieve program objectives.
⦁    Three (3) years of professional experience in identifying and resolving workforce or hiring process related challenges including recommending and implementing improvements to hiring strategies, candidate evaluation criteria, and pre-onboarding procedures.  
⦁    Three (3) years of professional human resources experience utilizing personnel systems such as HRIS, IMSH/PEERS, DocuWare, and Success Factors or public/business organizational equivalent systems.
⦁    Three (3) years of professional human resources experience leading or advising on the development, implementation, and oversight of statewide background check programs to ensure compliance with applicable laws, policies, and regulatory requirements, including coordination with internal stakeholders, law enforcement agencies, and third-party vendors. 
⦁    Ability to manage multiple tasks simultaneously, effectively prioritize work in a fast-paced environment, and maintain accurate and organized records in compliance with established procedures and deadlines.
⦁    Ability to develop and maintain cooperative working relationships.
⦁    Demonstrated verbal and written communication skills.
 

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position. 

⦁    Requires the ability to verify identity.
⦁    Requires employment authorization to accept permanent full-time position with the State of Illinois.
⦁    Requires the ability to pass a position specific, agency required background check and requires self-disclosure of criminal history. 
⦁    Requires the ability to travel in the performance of duties.
⦁    Requires the ability to work outside of normal hours to meet deadlines. 
⦁    Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc. 
⦁    Requires the ability to work overtime including scheduled, unscheduled, short notice, evening, weekends, and holidays. 
⦁    Requires the ability to attend seminars, conferences, and training to remain current on methods, tools, ideologies, or other industry related topics relevant to job duties. 
⦁    Requires the ability to lift and carry objects or equipment weighing up to 10 pounds. This is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing. 
⦁    The conditions of employment listed are incorporated and/or related to any duties included in the position description.