HUMAN RESOURCES ADMINISTRATIVE ASSISTANT

POSITION SUMMARY

The Department of Central Management Services' Bureau of Personnel is seeking to hire an Administrative Assistant I. This is a fast-paced administrative and human resource support role that works with sensitive and confidential information to accomplish a wide variety of tasks supporting all divisions of the Bureau of Personnel. The ideal candidate would have a strong background in human resources with experience in personnel systems, as well as extensive experience in professional correspondence. This candidate will also have the ability to work independently to ensure critical deadlines are met and must be able to multi-task while ensuring attention to detail and professionalism. The selected candidate must also have knowledge of the Microsoft Office Suite and database programs as these will be used frequently in this position. We invite all qualified candidates to apply!

POSITION ESSENTIAL FUNCTIONS

• Under general direction of the Deputy Director of Statewide Personnel, serves as the Administrative Assistant to the Bureau of Personnel performing various confidential functions.
• Serves as the Personnel Liaison for the Bureau of Personnel.
• Conducts and performs highly complex and specialized studies, reports, and special projects for the Bureau of Personnel, frequently of a highly sensitive and confidential nature.
• Serves as contact for all BoP maintenance requests and inventory for BoP.
• Serves as the timekeeper for BoP Administrative Office.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

PREFERRED QUALIFICATIONS

• Prefers two (2) years’ professional experience gathering data and creating reports.
• Prefers extensive knowledge of the Microsoft Office Suite software applications, including Word, Excel, PowerPoint, Sharepoint, PowerPlatform, and/or Access Database.
• Prefers extensive knowledge of using effective organizational, time management, and communication skills.
• Prefers two (2) years’ professional experience with enterprise-wide personnel systems.
• Prefers two (2) years’ professional experience in professional writing.
• Prefers a national recognized human resource-related certification such as PHR (Professional in Human Resources) or SHRM-CP (Society for Human Resource Management – Certified Professional).
• Prefers some college.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

STATE OF ILLINOIS BENEFITS

As a State of Illinois employee, you receive a comprehensive benefits package including:
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10-25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program - voluntary supplemental retirement plan.
• Optional pre-tax programs - Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

If this opportunity appeals to you, please apply today!