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HUMAN RESOURCES ASSISTANT OPT 2 - 1969000

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Feb 22, 2021
Location: 

Springfield, IL, US, 62701-1509

Job Requisition ID:  881

Agency:  Department of Commerce and Economic Opportunity  
Closing Date/Time:  03/08/2021 
Salary:  $3,092.00 - $4,213.00 Average Monthly Starting Salary 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this posting:

We are currently transitioning away from a paper application process to an electronic application process.  This position has not been transitioned. Please follow the directions below when applying to this position.

 

*****DO NOT APPLY ONLINE*****

Follow the application instructions below to apply to this position.

Job Responsibilities

 Under direction of the Human Resources Manager, performs specialized clerical duties relating to the administration of the Human Resources Office, including a variety of Human Resources (HR) areas such as transactions, classification, benefits and filling of positions and interview selection criteria and questions.  Applies human resources policies and procedures and provides information and serves as a resource to staff in effectuating projects.

 

(20%)  1.   Types and prepares vacancy postings for department vacancies.  Enters vacancy postings on CMS posting system as well as internal posting locations.  Distributes copies of postings to union representatives, collects applications and reviews applications for completeness and makes notations of incomplete information submitted by applicant on posting record.

 

(15%)  2.   Provides assistance to the general public and employees regarding Human Resources general information; opens and routes mail; answers main office phone line and directs calls; prepares general correspondence for the Human Resources Manager; provides assistance to office managers for scheduling meetings and travel arrangements.

 

(15%)  3.   Provides assistance to transaction specialist in documenting all required information for transaction submission; copies required forms/documents; establishes and updates all primary personnel files for agency staff, maintains various personnel documents.  Obtains copies of material as requested by employees from their personnel files.

 

(15%)  4.   Updates staff changes to agency organizational chart; types and prepares position description  clarifications, work county changes, A/I changes that are of a routine nature as requested by HR staff; provides assistance in maintaining paper and electronic position files.

 

(15%)  5.   Provides assistance to benefits coordinator and gathers information for special projects requiring assistance for benefits coordinator.

 

(15%)  6.   Assists in the review of interview and selection criteria for HR staff; assembles and prepares interview material packets for interviewing officer for use in conducting interviews.  Conducts additional internal review of interview material for compliance with established criteria and brings inconsistencies to the attention of human resources staff for correction.

 

(5%)    7.   Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Knowledge, Skills, and Abilities

 

  •  Requires ability to type accurately at 30 wpm.

Education Degree

 

  • Requires knowledge, skill and mental development equivalent to completion of high school and two years of related clerical experience, or related experience with a minimum of 1 year supporting a Human Resources office in one or a combination of, the process of hiring; creating and adjusting job descriptions; processing personnel actions; and employee benefits actions.

Work Hours:  8:30 - 5 Mon - Fri  
Work Location: OFFICE OF HUMAN RESOURCES, 500 E Monroe St., Springfield, IL 62701-1509  
Agency Contact:  Mary.A.Winkelman@illinois.gov  
Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. PLEASE USE THE REQUISITION ID FOR THE BID # ON THE APPROPRIATE APPLICATION FORM.

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to CEO.HR@illinois.gov
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to CEO.HR@illinois.gov.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to CEO.HR@illinois.gov.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to CEO.HR@illinois.gov.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to CEO.HR@illinois.gov.
    • A separate Bid form and Application is required for each Posting/Bid ID or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

FOR TITLES REQUIRING AN AUTOMATED EXAM, SUBMIT YOUR APPLICATION TO CEO.HR@illinois.gov. CMS TESTING STAFF WILL CONTACT YOU TO SCHEDULE AN EXAM WHEN THE POSTING YOU HAVE APPLIED TO IS ELIGIBLE FOR TESTING.