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HUMAN RESOURCES ASSISTANT OPT 2- 1969000

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jun 9, 2021
Location: 

Springfield, IL, US, 62762

Job Requisition ID:  3221

Agency:  Department of Human Services  
Closing Date/Time:  06/22/2021 
Salary:  $3,092 - $4,213/Monthly 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #

  10-11-3221-29210 

Position Overview

Under direction, performs a variety of specialized clerical personnel duties for the Personnel Manager for the Division of Family and Community Services (FCS).  Keyboards, maintains, and updates log of personnel transactions.  Verifies required information of the transaction prior to processing, and that all information is accurate and in compliance with State rules and DHS policy.  Receives, sorts and files CMS-2 turnarounds, employee evaluations, disciplinary actions, grievance resolutions and other confidential information in employee personnel files.  Reviews and clears errors in the Human Resources Information System (HRIS).  Keyboards performance evaluations and personnel transaction forms for assigned Division.  Answers incoming lines and responds to inquiries regarding filling of vacancies, employment verification, grades, exams, salary ranges and other personnel-related information.  Conducts special projects for the Personnel Manager.

Job Responsibilities

35%       1.  Performs a variety of specialized clerical personnel duties for the Personnel Manager for the Division of Family and Community Services (FCS).

 

25%       2.  Receives, sorts and files CMS-2 turnarounds, employee evaluations, disciplinary actions, grievance resolutions and other confidential information in employee personnel files.

 

15%       3.  Keyboards performance evaluations and personnel transaction forms for assigned Division.

 

10%       4.  Answers incoming lines and responds to inquiries regarding filling of vacancies, employment verification, grades, exams, salary ranges and other personnel-related information.

 

10%       5.  Conducts special projects for the Personnel Manager.

 

 5%        6.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of high school and two years of related clerical experience such as would be acquired at the Office Assistant level, or satisfactory completion of an approved training program.
  2. Requires the ability to keyboard accurately at 30 WPM.

Work Hours:  8:30 AM -5:00 PM  

Monday - Friday
Work Location: OHR/FCS

3rd Floor

100 S. Grand Ave. East

Springfield, IL 62762 
Agency Contact:

Michelle Julian

Email:  Michelle.Julian@illinois.gov

 

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPERATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

 

DHS MISSION STATEMENT:

IDHS’ serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to:  Michelle.Julian@illinois.gov

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisiton ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requistion ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after)and official college transcripts(Where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s)will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

 


Nearest Major Market: Springfield