HUMAN RESOURCES REPRESENTATIVE
Springfield, IL, US, 62704
Agency : Department of Human Services
Opening Date: 05/26/2023
Closing Date/Time: 06/09/2023
Salary: Anticipated Salary: $4,738 - $6,964 per month
Job Type: Salaried Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for any degrees earned and a copy of any applicable professional licenses is recommended and should be uploaded to the Additional Documents section of your application. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 10-11-27401
Position Overview
The Office of Human Resources, Bureau of Payroll and Benefits, is seeking to hire a Human Resources Representative to perform highly complex and specialized duties relating to payroll functions for assigned areas of Department of Human Services (DHS). The Human Resources Representative will be responsible for advising employees of procedures/policies to be followed in payroll to ensure compliance with Personnel Code, Personnel Rules, Pay Plan, and respective collective bargaining agreements. In addition, the Human Resources Representative will prepare payroll vouchers for submission to the Comptroller’s Office for processing payroll warrants each pay period; organize and assist with preparing supplemental payrolls; assist lower-level staff, answering questions and providing leadership and guidance on more difficult assignments.
Job Responsibilities
-
Performs highly complex and specialized duties relating to payroll functions for assigned areas of Department of Human Services (DHS).
-
Prepares payroll vouchers for submission to the Comptroller’s Office for processing payroll warrants each pay period.
-
Organizes and assists with preparing supplemental payrolls.
-
Assists lower-level staff, answers questions and provides leadership and guidance on more difficult assignments.
-
Prepares letters, memorandums, reports, etc. for supervisors/managers, employees, attorneys, auditors, etc.
-
Completes employment verification requests.
-
Presents new and existing timekeeping training curriculum and materials for Payroll and Timekeeping System users statewide, including travelling between the agency’s office locations.
-
Assists Benefit staff to ensure accurate payroll processing of group insurance for the Department.
-
Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
-
Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college.
-
Requires one (1) year of professional experience, preferably in human resources or satisfactory completion of an approved training program.
Preferred Qualifications
-
Three (3) years of professional experience working with a payroll system for a public or private organization, including preparing payroll vouchers and back wage claims.
-
Three (3) years of professional experience working with Personnel Code, Personnel Rules, Pay Plan, and respective collective bargaining agreements or similar rules and regulations for a public or private organization.
-
One (1) year of professional experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi-tasking multiple projects.
-
One (1) year of professional experience communicating in oral and written form with both internal and external stakeholders relative to payroll processing, policies, and procedures for a public or private organization.
-
One (1) year of professional experience developing reports and written documentation for a public or private organization.
-
Three (3) years of professional experience analyzing payroll information for accuracy and validity of data for a public or private organization.
-
One (1) year of professional experience providing leadership and guidance to other staff.
Conditions of Employment
- Requires the ability to travel in performance of job duties, with overnight stays as appropriate.
- Requires the ability to communicate effectively both orally and in writing.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Mon - Fri, 8:30am - 5:00pm
Work Location: 822 S College St Springfield, IL 62704-2608
Office of Human Resources
Bureau of Payroll and Benefits
Family and Community Services
Agency Contact: DHS.HiringUnit@Illinois.gov
Job Family: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 10 Weeks Paid Maternity/Paternity Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield