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HUMAN RESOURCES SPECIALIST

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 21, 2022
Location: 

Springfield, IL, US, 62701

Job Requisition ID:  21036

Agency :  Criminal Justice Information Authority 
Closing Date/Time: 12/07/2022
 
Salary:   $5,536.00 to $8,279.00 CBA language applies  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC062  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  21036

Position Overview

Looking for someone that is comfortable in a fast-paced working environment and enjoys working with people; flexible and does not mind wearing several hats at one time. This is a generalist position and will perform duties in several areas of human resources. This position will post and fill vacancies utilizing Success Factors; prepare and submit personnel transactions; assist management and staff in all human resources areas; functions as the Retirement, Upward Mobility and Worker’s Compensation coordinator; prepares reports; research training opportunities for staff; draft and update job descriptions; and participate on the employee activities committee and help coordinate events for the agency. If you like staying busy, working with people and being creative, this job could be a perfect fit for you. If you are interested in this position and meet the requirements, we encourage you to apply.

Job Responsibilities

Post positions in Success Factors for the Springfield and Chicago offices and works closely with CMS Hiring Lead; provides guidance to managers, subject matter experts (SME) and interviewers throughout the process; provides training as needed; makes offers to candidates; secures all approvals needed to finalize the hiring of candidates; onboards new employees; participates on interview teams as needed.

Provides training for managers on preparing pre-posting paperwork for postings; trains staff on Human Resources and payroll/e-time/recruitment/retirement/upward mobility topics; keep staff abreast of training opportunities, etc.

Prepares and processes all personnel transactions maintaining proper execution, accuracy and completeness prior to submission for final Agency approval, i.e., appointments, disciplinary actions, data changes, leaves of absence, salary actions, separations and all other personnel actions; computes and verifies service dates and salary increases based on the Pay Plan; maintains confidential electronic personnel files.

Provides information and assistance to employees concerning timekeeping and E-time; reviews timesheets, pay checks and researches and addresses payroll discrepancies; provides back-up support for payroll (prepares payroll memos; collates payroll information, documentation, and reports; responds to requests from shared services; reviews and distributes payroll reports).

Maintains effective rapport with staff, the public and other agency personnel; provides advice, consultation, interpretation and instruction to staff; assists with retirement preparation, sick leave bank, worker’s compensation and other employee concerns and issues; maintains confidentiality of files and personnel issues; conducts orientation for new employees; serves as Retirement, Upward Mobility Coordinator by providing information, processing forms and scheduling meetings and information sessions for staff; serves as Worker’s Compensation Coordinator.

Updates monthly headcount and allocation reports. Creates and updates organizational charts.

Assists unit Directors and managers with establishing and updating job descriptions. Submits job descriptions to CMS for approval.

Participates on the agency activities committee and coordinates employee activities for the Springfield office.

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four years of college.
Requires two years of professional human resources experience.

Preferred Qualifications

1. Prefer two years of experience working with personnel transactions.
2. Prefer one year of experience with Success Factors.
3. Prefer one year of experience in payroll or timekeeping.
4. Prefer two years of onboarding experience.
5. Prefer two years of experience working in State, county, or local government.
6. Prefer two years of experience doing in person and WebEx training and presentations.

Conditions of Employment

Occasional travel to the Chicago office

Ability to pass a background check

Work Hours:  8:30-5:00  
Work Location: 524 South 2nd Street STe. 220, Springfield IL 62701  
Agency Contact:
 CJA.HRDepartment@illinois.gov

Job Family:  Administration/Management; Clerical and Administrative Support  

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

 

ICJIA responds to community needs with research and federal and state grants administration. ICJIA administers over 100 million dollars in grants, including the R3 (restore, reinvest, renew) grants (funded through the tax on legalized cannabis), state violence prevention grants, and federal grants including under the Violence Against Women Act and the Victims of Crime Act. ICJIA convenes groups and collaborates on efforts to reform the criminal justice system. ICJIA leads criminal justice reform efforts by supporting policy makers through research.


Nearest Major Market: Springfield