HUMAN RESOURCES SPECIALIST
Springfield, IL, US, 62704
Agency : Department of Human Services
Opening Date: 4/24/2024
Closing Date/Time: 05/07/2024
Salary: Anticipated Salary: $5,901 - $8,825 per month ($70,812 - $105,900 per year)
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 36983
Position Overview
Under general direction, serves in journey level professional capacity performing complex, specialized, and professional duties relating to payroll functions for assigned areas for the Department of Human Services (DHS). As lead worker, provides guidance to analyze payroll entries to ensure compliance. Serves as Payroll Coordinator, providing technical support regarding state-wide policies and procedures for payroll operations. Compiles and directs the preparation of reporting, relating to payroll processes and composes correspondence. Confers with managers and supervisors throughout DHS, Comptroller’s Office, State Employees Retirement Systems, Human Resources (HR) Staff, and individual employees. Trains new payroll staff.
Job Responsibilities
- Provides journey level payroll advice and recommendations for DHS management and employees regarding matters of the applications and interpretation of rules, regulations, contracts and policies for payroll.
- Serves as Payroll Coordinator, providing technical support regarding state-wide policies and procedures for payroll operations.
- Serves as designated lead worker to lower-level staff.
- Compiles and directs the preparation of reporting relating to payroll processes.
- Confers with managers and supervisors throughout the agency, Comptroller’s Office, State Employees Retirement Systems, HR staff, and individual employees in response to inquiries relative to payroll processes.
- Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.
- Requires two (2) years of professional human resources experience.
Specialized Skills:
- Of the two (2) years’ experience, requires two (2) years of recent experience encompassing payroll processing.
Preferred Qualifications
- Two (2) years of recent experience encompassing payroll processing.
- Two (2) years of professional experience working with Personnel Codes, Rules, Position Classification Plans, Pay Plans, collective Bargaining Contracts, and guidelines derived therefrom, and departmental policies, procedures and processes.
- Two (2) years of professional experience framing correspondence and reports with grammatical correctness; state government and its processes.
- Two (2) years of professional experience working with computer systems, software, templates or other letter/symbol guides and to instruct others in such equipment usage in Timekeeping and Payroll Systems, Microsoft Office Suite, and Mobius.
- Two (2) years of professional experience factoring a project into activities that when organized produce the desired results(s).
- Two (2) years of professional experience organizing and analyzing information/data with development of descriptive or quantitative measures, and places information/data into like categories or groupings.
Work Hours: 8:30am - 5:00pm Monday-Friday
Work Location: 822 S College St, Springfield, Illinois, 62704
Office of Human Resources
Bureau of Payroll and Benefits
Family and Community Services
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Leadership & Management; Social Services
About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
* Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
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donotreply@SIL-P1.ns2cloud.com
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systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield