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Homeland Security Presidential Directive 12 (HSPD-12) Coordinator (HUMAN RESOURCES REPRESENTATIVE)

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Oct 16, 2024
Location: 

Springfield, IL, US, 62702

Job Requisition ID:  40879

Agency :  Department of Human Services 

Class Title: HUMAN RESOURCES REPRESENTATIVE - 19692 
Skill Option: None 
Bilingual Option: None 

Opening Date: 10/17/2024
Closing Date/Time: 10/30/2024 
Salary:   Anticipated Salary $5,423-$7,721/month ($65,076-$92,652/year)  
Job Type:   Salaried 
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU: RC062   

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  40879

Position Overview

The Division of Rehabilitation Services is seeking to hire an energetic and detail-oriented Human Resources (HR) Representative to coordinate the candidates for employment with the BDDS, including sponsoring, loading PIV cards with credentials, and managing candidates in the HR Onboarding Workflow. The HR Representative serves as the lead worker and handles telephone inquiries received from various stakeholders and claimants.  This position is involved in processing personnel transactions including reviewing and gathering material to prepare those transactions. Also, the position compiles information for weekly and monthly reports.  Due to the nature of the position, all information gathered is expected to remain confidential.

Essential Functions

  • Serves as Homeland Security Presidential Directive 12 (HSPD-12) Coordinator.
  • Prepares and processes transactions and administrative activities for the Bureau of Disability Determination Services (BDDS).
  • Serves as support staff to BDDS Employee Services Unit.
  • Serves as designated lead worker to lower-level staff.
  • Handles complex statewide telephone inquiries received from elected officials, claimants, medical or Federal offices and legal representatives.
  • Prepares and processes personnel transactions such as appointments, transfers, salary adjustments, discharges, promotions, and separations, etc.
  • Gathers and reviews material to prepare and process personnel transactions regarding new hires, promotions, voluntary reductions, and disciplinary actions and separations.
  • Assists Employee Services’ manager with miscellaneous projects and reports which include a substantial amount of confidential data.
  • Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college and one (1) year of professional experience, preferably in human resources OR Satisfactory completion of an approved training program.

 

Specialized Skills

  • One year (1) of professional experience facilitating HSPD-12 credentialing activities including fingerprinting, sponsoring, PIV card issuance utilizing the Credential Enrollment System.

Preferred Qualifications

  • Three (3) years of professional experience communicating in oral and written form with both internal and external stakeholders for a public or private organization.
  • Three (3) years of professional experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi-tasking multiple projects.
  • Three (3) years of professional experience in a private or public organization maintaining confidentiality and handling sensitive information with professionalism.
  • Two (2) years of professional experience in serving as a lead worker at a public or private organization including assigning and reviewing work and providing guidance and training to assigned staff.
  • One (1) year of professional human resources experience in the hiring process, including evaluating candidate eligibility, assisting in preparation of structured interview questions and criteria, participating in the interview process, and assisting with new employee orientation.
  • One (1) year of professional experience working with personnel rules, Collective Bargaining Agreements, Comprehensive Employment Plan or similar compliance rules and regulations for a public or private organization.

Conditions of Employment

  • Requires ability to pass a federal employment background check. Individuals selected for positions with the Illinois Disability Determination Service (DDS) must go through a complete federal background investigation suitability determination by the Social Security Administration. Those individuals meeting the state requirements for employment must first complete the federal background investigation prior to their start date. This is necessary to determine whether an employee can be issued credentials in order to have access to the Social Security Disability data, records and systems. Further details will be provided during the pre-employment background check process.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours:  Mon-Fri, 8am-4:30pm; 1 hour unpaid lunch  
Work Location: 100 N 1st St Springfield, IL 62794  

Division of Rehabilitation Services

Disability Determination Services

Auxiliary Services-Employee Services
Agency Contact: DHS.HiringUnit@Illinois.gov

Posting Group:  Leadership & Management; Social Services  

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

 

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program

  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance

  • 3 Paid Personal Business Days annually

  • 12 Paid Sick Days annually (Sick days carry over from year to year)

  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)

    • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)

  • 13 Paid Holidays annually, 14 on even numbered years

  • Flexible Work Schedules (when available dependent upon position)

  • 12 Weeks Paid Parental Leave

  • Deferred Compensation Program - A supplemental retirement plan

  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)

  • Federal Public Service Loan Forgiveness Program eligibility

  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans

  • 5% Salary Differential for Bilingual Positions

  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

 

This position DOES contain “Specialized Skills” (as that term is used in CBAs)

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com

  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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