Human Resources Liaison (Human Resources Representative)

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual for the Office of Human Resources. In this role, you will be responsible for reviewing transactions for accuracy, completion and compliance with the Personnel Code and Rules, Pay Plan, Collective Bargaining Agreement, and the Comprehensive Employment Plan (CEP), prepare and monitor postings, and assist with the enrollment of new employees. 

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position) 
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx.

Essential Functions

• Independently prepares, reviews and processes personnel transactions, such as new employee paperwork, promotions, separations, transfers, etc..  
• Prepares and monitors postings to ensure all Interview and Selection guidelines are followed. 
• Assists with enrollment of new employees.
• Prepares, maintains and stores a variety of Human Resource records and files.
• Coordinates the design and development of internal databases and electronic tracking systems in order to enhance work products and provide for more efficient services relevant to the Section’s operational needs.  
• Performs other duties as assigned or required which are reasonably within the scope of duties enumerated above.

Minimum Requirements

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college.
• Requires one (1) year of professional experience, preferably in human resources, or satisfactory completion of an approved training program.

Specialized Skills

• Requires one (1) year experience within the past three (3) years in personnel transactions e.g., new employee paperwork, promotions, separations, transfers, demotions, increase and decrease salary actions, postings of vacancies under contract, examination requests and performance reports.

Preferred Qualifications

• One (1) year of experience within the past three (3) years in personnel transactions e.g., new employee paperwork, promotions, separations, transfers, demotions, increase and decrease salary actions, postings of vacancies under contract, examination requests and performance reports.
• One (1) year experience preparing and monitoring postings to ensure human resource guidelines are followed.
• One (1) year of experience within the past three (3) years, working with the Personnel Code, Personnel Rules, Position Classification Plan, Pay Plan, collective bargaining agreements, the Comprehensive Employment Plan (CEP), and/or other similar federal, state, or departmental policies, processes, and procedures.
• One (1) year of experience within the past three (3) years, working with personnel-related computer systems, such as the Human Resources Information System (HRIS), SAP Human Capital Management system (Success Factors) or similar system, DocuWare, Smartsheet, Microsoft 365 applications such as Microsoft Teams, Excel, Word, Access, Visio, etc..
• One (1) year experience assisting with enrollment of new employees.
• One (1) year experience maintaining human resources records and files.
• One (1) year of professional experience learning and working with the Illinois state government and it processes.
• One (1) year of professional experience soliciting and obtaining information/data from people.
• One (1) year experience participating in interviews.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.