IDVA-CENTRAL OFFICE PROPERTY COORDINATOR

Essential Functions

• Under direction, independently performs duties as the Agency Property Control Coordinator, controls, evaluates, and maintains the Department of Veteran Affairs Property Control System.
• Completes all General Accepted Accounting Principles (GAAP) for the State of Illinois Office of the Comptroller reporting on the property for the Illinois Department of Public Health.
• Organizes, executes and controls the Agency’s annual physical inventory for all office equipment, furniture, computers, cell phones and other telecommunication equipment, information technology equipment and other property items.
• Receives and analyzes Central Management Services bulletins, letters and directives from other state agencies and federal government.
• Serves as Agency Lease Coordinator.
• Serves as Records Retention Coordinator for Agency.
• Performs other duties as required or assigned which are reasonably within the scope of the duties.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with coursework in business, public administration or accounting.
• Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Preferred Qualifications

• One (1) year experience with conducting physical inventory and reporting findings.
• One (1) year experience performing inventory transactions using a software program.
• One (1) year experience revising and implementing Property Control policies and procedures.
• One (1) year experience issuing all property control tags to be attached to equipment purchased.
• One (1) year experience completing asset and acquisition reports.
• One (1) year experience developing training materials and conducting training.

Specialized Skills

• Of the one year of administrative experience, requires one (1) year experience with conducting physical inventory and reporting findings, and one (1) year experience performing inventory transactions using a software program.

Conditions of Employment

• Requires ability to pass a background check.
• Requires use of agency-supplied equipment (mobile phone, laptop, etc.).
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires appropriate, valid driver's license.
• Overtime is a condition or employment, and you may be required to work overtime including scheduled, unscheduled, or last-minute overtime.
  The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.