INFORMATION TECHNOLOGY PROJECT AND ADMINISTRATIVE COORDINATOR (TECHNICAL MANAGER III)
Springfield, IL, US, 62764
Agency: Department of Transportation
Position Title: Technical Manager III
Closing Date/Time: 01/28/2025
Salary: Anticipated Starting Salary $5,055 Monthly; Full Range $5,055 - $8,800 Monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 3
Plan/BU: NR916 Pro-Tech Teamsters
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 44083 - IPR#47294
Position Overview
This position is accountable for assisting with the development of Information Technology (IT) related policies, preparing governance documentation, project documentation, various project compliance, budget, and audit reports. This position assists with the development and implementation of employee training on compliance policies and practices. This position also provides administrative support for the Bureau of Information Processing (BIP) by reconciling timekeeping documents, assisting with scheduling, and administrative reporting.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Essential Functions
- Assists in coordinating project management activities.
- Serves as support to project teams, coordinates equipment, and provides project documentation.
- Evaluates and assesses project workbooks against agency policies and procedures.
- Reviews project artifacts such as Risks, Assumptions, Issues and Dependencies (RAID) logs, stakeholder analysis, and other relevant documents.
- Works on projects providing analysis as well as documenting and analyzing success metrics and key indicators.
- Develops process workflows as it relates to assigned projects and/or to support internal process improvement initiatives.
- Communicates project status to stakeholders, monitors project progress, and assists with any issues that arise.
- Collaborates and contributes to the development of project training materials, communication plans, and operational guides for production support.
- Assists in coordination and communication with other business areas regarding periodic review of project workbooks.
- Supports program/project managers in coordinating change control process of assigned work.
- Performs various administrative support functions such as timekeeping, scheduling, compiling budget and project audit reports.
- Assists in managing team calendars (meetings, project due dates, and staff assignments); coordinating meetings (scheduling, compilation and distribution of materials, audio visual aids, travel); maintains accurate and up-to-date supplies; assists with timekeeping activities; monitoring and reporting training and travel requests for staff.
- Performs all duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
- Performs other duties as required or assigned.
Minimum Qualifications
- Completion of a bachelor’s degree majoring in Business or Information Technology OR Completion of two years of college plus two years of experience working as a Project Coordinator or similar project or administrative support role OR Six years of experience working as a Project Coordinator or similar project or administrative support role
Preferred Qualifications
• Proficient in Microsoft Office Suite applications (Word, Excel, Project, PowerPoint, Visio)
• Ability to prepare and interpret flowcharts.
• Excellent verbal, written and listening communication skills.
• Excellent organizational skills and the ability to prioritize workload.
• Familiarity with risk management and quality assurance control.
• Ability to turn data into information that can be used to create actionable work plans.
• Ability to apply critical thinking and provide creative solutions to improve processes.
• Comfortable working in a fast-paced, multi-task-oriented team environment.
• Hands-on experience with project management tools.
• Ability to work with minimal supervision.
Conditions of Employment
- The Conditions of Employment listed here are incorporated and related to any of the job duties as listed in the job description.
- Valid driver’s license
- Occasional statewide travel which may include overnight stays
- Successful completion of a background screening
About the Agency
The Illinois Department of Transportation is seeking to hire IT Project and Administrative Coordinators.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.
Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time, hybrid scheduling)
- Health, Life, Vision, and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 am - 4:30 pm Monday-Friday
Work Location: 2300 S Dirksen Pkwy Springfield, IL 62764-0001
Office: Office of Finance and Administration/Bureau of Information Processing
Agency Contact: DOT.CONTACTHR@ILLINOIS.GOV
Posting Group: Transportation; Office & Administrative Support; Science, Technology, Engineering & Mathematics
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield