JOINT PURCHASING SPECIALIST (PSA, OPT. 1)

POSITION SUMMARY

The Department of Central Management Services’ Bureau of Strategic Sourcing (BOSS) is seeking to hire a Public Service Administrator to serve as the State of Illinois Joint Purchasing Specialist. This professional level position has the ability to positively affect the daily work conducted by thousands of service providers around the State of Illinois by ensuring necessary contracts that meet the needs of our services providers are available. The ideal candidate will be a detail oriented leader who can help transform the procurement processes to become more efficient, pro-active and transparent while expanding the  bureau contract catalog made available to the State of Illinois. We invite all qualified candidates!

POSITION ESSENTIAL FUNCTIONS

• Under administrative direction of the Bureau of Strategic Sourcing (BOSS) Agency Purchasing Officer (APO) of Central Management Services (CMS), administers, solicits, manages and oversees joint purchase and cooperative program contract activities for the Bureau.

• Organizes, plans, and coordinates with the Chief Procurement Office for General Services (CPO-GS), as it relates to cooperative establishment and use through the Unified Procurement Programs (UPP).

• Subject to BOSS APO approval, administers the development of specification and evaluation criteria for multiple procurement methods, leading supplies and services contract negotiations with vendors and assists BOSS staff in the negotiation of contracts.

• Serves as liaison to CMS and outside agency staff to effective execute initiatives based on best business practices.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

MINIMUM QUALIFICATIONS

• Requires knowledge skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration.
• Requires prior experience equivalent to three (3) years of progressively responsible administrative experience in a public or business organization.

PREFERRED QUALIFICATIONS

• Prefers three (3) years of professional experience with centralized procurement, where the acquisition of supplies or services is the primary responsibility in accordance with established procurement policies and procedures.
• Prefers three (3) years of professional experience working with procurement systems, including but not limited to BidBuy, Systems Applications and Products (SAP), Supplier Relationship Management (SRM), Ariba, Jaegger, Illinois Procurement Gateway, or similar.
• Prefers three (3) years of professional experience creating, managing, negotiating, and executing a diverse portfolio of contracts, procurements, and projects.
• Prefers working knowledge of rules and regulations of the Unified Procurement Program.
• Prefers a Certified Professional Procurement Buyer (CPPB), Certified Public Procurement Officer (CPPO), or Certified Procurement Professional (CPP) certification.
• Prefers a bachelor’s degree or higher, with coursework in business management or a related field. 

SPECIALIZED SKILLS

• Requires three (3) years of professional experience with centralized procurement, where the acquisition of supplies or services is the primary responsibility in accordance with established procurement policies and procedures.
• Requires three (3) years of professional experience working with procurement systems, including but not limited to, BidBuy, Systems Applications and Products (SAP), Supplier Relationship Management (SRM), Ariba, Jaegger, Illinois Procurement Gateway, etc.

CONDITIONS OF EMPLOYMENT

• Requires completion of a background check and self-disclosure of criminal history.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This may require the ability to work evenings and weekends.
• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires the ability to use agency technology/equipment (i.e., mobile phone, laptop, etc.) properly in accordance with information security awareness policies and confidentiality guidelines.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
• Per Executive Order 2018-07, requires engagement with Business Enterprise Program (BEP) contractors and subcontractors and support for the goals for the BEP program and the Fair Contracting Task Force when applicable.
• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

ABOUT THE AGENCY

Central Management Services (CMS) is the operational engine working behind the scenes to enable the State’s more than 60 agencies, universities, boards, and commissions to deliver efficient, reliable service to all Illinois citizens. The Agency’s mission is to support the State by delivering innovative, responsive, and effective services that provide the best value for Illinois State government and the people it serves. Among the services CMS provides are human resources facilitation; benefits programs for employees, retirees, and local governments; property and facilities management; diversity initiatives for public contracting and State employment; joint purchasing support; vehicle oversight and support; surplus property programs; print and electronic communications services; and administrative hearings coordination.

STATE OF ILLINOIS BENEFITS

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Flexible work schedules (when available and dependent upon position).
• 10 -25 days of paid vacation time annually (10 days for first year of state employment).
• 12 days of paid sick time annually which carryover year to year.
• 3 paid personal business days per year.
• 13-14 paid holidays per year dependent on election years.
• 12 weeks of paid parental leave.
• Pension plan through the State Employees Retirement System.
• Deferred Compensation Program – voluntary supplemental retirement plan.
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP).
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility.

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

If this opportunity appeals to you, please apply today!