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LOA & FMLA Coordinator / Human Resources Specialist

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 22, 2023

Springfield, IL, US, 62701-1222

Job Requisition ID:  27064

Agency :  Department of Children and Family Services 
Closing Date/Time: 06/06/2023 
Salary:   $5,536-$8,279/month (Anticipated Starting Salary $5,536/month)  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC062



This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.


All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.


Posting Identification Number  27064

Position Overview

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Leave of Absence Coordinator.  Under general direction, this position will explain leave of absence processes, procedures, and requirements to employees, management, personnel liaisons, and other appropriate parties.  The position will apply and interpret rules, federal and state regulations, contracts, and policies related to leaves of absence, the light duty program, the Alternative Employment Program (AEP), Family Medical Leave Act (FMLA), the Sick Leave Bank Program, and the Sick Leave Advancement Program.  Additionally, this position will provide guidance and direction to agency employees, personnel liaisons, supervisors, and other appropriate staff regarding FMLA policies, procedures, and requirements, while reviewing timekeeping and medical documentation and making determinations regarding FMLA eligibility.  This position provides a great opportunity for an organized, detail-oriented person who is interested in ensuring that personnel activities are performed in an efficient manner to effectively support the Department’s operations.  DCFS offers a competitive compensation plan, excellent benefits, and a pension program.  The ideal candidate for this position will have excellent organizational skills and strong leadership skills.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

Job Responsibilities

1.  Serves as a Leave of Absence Coordinator for the Department of Children and Family Services

2.  As an FMLA Coordinator, provides guidance and direction to agency employees, personnel liaisons, supervisors, and other appropriate staff regarding FMLA policies, procedures, and requirements

3.  Serves as a resource to professional and support employees in the processing of LOA transactions

4.  Provides oversight of Sick Advancement and Sick Bank applications and requests, as well as AEP and light duty

5.  Reviews written correspondence completed by support staff as related to LOA approvals and extensions, return to work, questionable physician’s statements, FMLA, etc.

6.  Serves as a designated trainer of new staff within the LOA/FMLA Unit

7.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above

Minimum Qualifications

1.  Requires knowledge, skill, and mental development equivalent to completion of four years of college

2.  Requires two years of professional human resources experience

Specialized Skills:

Of the previously noted years of experience, requires that the experience include the coordination and implementation of the federal Family Medical Leave Act, with at least one year of experience coordinating a leave of absence program for a public or business organization


Preferred Qualifications

1.  2 years of experience administering the Family Medical Leave Act for a public or business organization

2.  1 years of experience coordinating and implementing a leave of absence program for a public or business organization

3.  1 year of experience conducting training in a public or business organization

Employment Conditions

1.  Requires the ability to pass a background check

About the Agency

DCFS is deeply committed to the welfare and protection of children.  We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.  The Office of Employee Services works in a supportive capacity by managing human resources functions to enable front line workers to fulfill the Department’s mission of providing services for children and youth. 

Work Hours:  Monday-Friday 8:30 AM- 5:00 PM  
Work Location: 4 W Old State Capitol Plz Springfield, IL 62701-1222  
Agency Contact:

Chelsea Vance


Phone #:217-558-0502

Job Family:  Employee Services; Office & Administrative Support  

PIN: 07-4263


This position DOES contain “Specialized Skills” (as that term is used in CBAs).


Application Instructions:

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on – click “Application Procedures” in the footer of every page of the website.


The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: