Labor Relations Administrative Secretary
Springfield, IL, US, 62702
Job Requisition ID: 51440
Closing Date: 11/24/2025 11:59 p.m.
Agency: Department of Corrections - Sangamo Complex
Class Title: EXEC SECRETARY II - 14032
Skill Option: Keyboarding
Bilingual Option: None
Salary: Anticipated Starting Salary $5148 a month; Anticipated Salary Range $5148 - $6178 a month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: None
Merit Comp Code: Confidential (Management Bill) Exclusion from RC014 Collective Bargaining Coverage
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
As an Executive Secretary, you will be part of our Labor Relations team in a fast-paced environment at one of the largest state agencies in Illinois. Every day brings a new unique labor relations challenge, and you will find your passion for labor relations work exceedingly met when you work with our highly skilled Department of Corrections management team and the inter-agency of Illinois labor professionals. We invite all qualified candidates to apply.
Essential Functions
- Serves as an administrative secretary for the Chief of Labor Relations.
- Maintains automated system on all employee grievances, confidentiality and the dissemination of information on grievance matters within and outside the Agency.
- Composes, keyboards, edits and files various types of correspondence.
- Serves as a liaison for the Labor Relations Office.
- Serves as a travel coordinator for the Labor Relations Office.
- Serves as timekeeper for the Labor Relations Office.
- Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of two (2) years of secretarial or business college and two (2) years of secretarial experience; or completion of high school and four (4) years of secretarial experience.
- Requires ability to type accurately at 55 wpm.
Preferred Qualifications
- Prefers at least two (2) years of experience utilizing manual and automated office equipment.
- Prefers at least (2) years of experience figuring arithmetic computations.
- Prefers at least two (2) years of experience writing memos or other documents and ensuring proper grammar, spelling and punctuation.
- Prefers at least two (2) years of experience utilizing Microsoft Office, such as Word, Outlook, and Excel, or similar software.
- Prefers at least one (1) year of experience providing verbal and written correspondence.
- Prefers at least two (2) years of experience in an office setting multi-tasking, analyzing, and meeting deadlines.
- Prefers at least one (1) year of experience working independently in an office setting for multiple people.
- Prefers at least (2) years of experience in an office setting working with and maintaining confidential and personal information.
Conditions of Employment
- Requires ability to pass the IDOC/IDJJ background check.
- Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of the position held is prohibited.
- Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
- Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:00 a.m. - 4:00 p.m. Monday - Friday; Sat/Sun off
Work Location: Sangamo Complex - 1021 N Grand Ave E, Springfield, Illinois, 62702
Agency Contact: Demetria Greenwald
Email: Demetria.Greenwald@illinois.gov
Posting Group: Office & Administrative Support; Public Safety
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
As an IDOC employee, you are entitled to a robust benefits package that includes:
Flexible work schedule in some program areas (Flex time and Hybrid options)
Health, Life, Vision and Dental Insurance
12 weeks paid maternity/paternity leave
Pension Plan - Vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays: 13 - 14 day annually
3 paid Personal Business days annually
12 paid Sick days annually (Sick days carry over year to year)
10 - 25 Paid Vacation days annually (10 days beginning at year 1 employment)
Personal, Sick and Vacation rates modified for 12-hour work schedules (As applicable)
Employee Assistance Program and/or Mental Health resources
For more information about our benefits, please follow this link: Benefits Information
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield