Legislative Assistant (ADMINISTRATIVE ASSISTANT I)

Position Overview

Would you like to work for a professional organization which provides steady hours and an exceptional benefits package? How about a workplace with career and personal growth opportunities? The Illinois Department of Revenue is seeking to hire a Legislative Assistant (Administrative Assistant I) to serve as administrative support to the Office of Legislative Affairs located in Springfield, IL. This position is responsible for reviewing and routing highly confidential documents, directing phone calls, and working closely with the Director of Legislative Affairs and staff to ensure the commitments and responsibilities of the Office are met in a timely manner. If you possess strong organizational skills and the ability to prioritize multiple tasks and responsibilities, then we want you! Don’t let this opportunity pass you by. Apply now before time runs out!

Essential Functions

• Under direction, fields constituent and taxpayer inquiries directed to the Illinois Department of Revenue (IDOR) Office of Legislative Affairs (OLA).
• As Staff Assistant, reviews and assists OLA staff with analysis of pending legislation.
• Assists with development of IDOR legislative proposals.
• Serves as administrator of the Legislative Tracking System (LTS).
• Serves as area timekeeper.
• Conducts a variety of secretarial and administrative tasks necessary to the operations of the office.
• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in public or business administration.
• Requires one year of professional experience in a public or private organization, -OR- completion of an agency approved professional management training program.

Preferred Qualifications

• Two (2) years of experience accessing and researching taxpayer accounts in GenTax or similar tax processing software.
• One (1) year of experience working with legislative processes.
• Intermediate proficiency with Microsoft Word or similar word processing software.
• Intermediate proficiency with Microsoft Excel or similar spreadsheet software.
• Basic proficiency with Microsoft Access or similar database software.
• Basic proficiency with Adobe Acrobat or similar document manipulating software.
• One (1) year of experience setting up and conducting meetings and sharing information through Microsoft Teams or similar collaborative digital environment.
• One (1) year of experience creating and updating presentations in Microsoft PowerPoint or similar presentation software.

Conditions of Employment

• Requires the ability to successfully complete a tax compliance and fingerprint-based background check.
• Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.
• This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency Statement

The Illinois Department of Revenue (IDOR) is responsible for administering the state's tax laws and collecting taxes in a fair, consistent, and efficient manner. Their goal is to provide accurate, timely, and reliable funding and information to both state and local communities. By implementing best practices, IDOR works to continuously improve and enhance accuracy, efficiency, and productivity across all areas of operations and tax administration. In doing so, they aim to earn respect, deliver value, and serve as a trusted source of information for the public.

IDOR is a professional governmental entity that prioritizes its employees and actively invests in their success through comprehensive training and engagement. As the proud Platinum recipient of the 2026 Bell Seal for workplace mental health, IDOR cultivates an environment that encourages open dialogue and collaboration on mental health issues. With a strong commitment to diversity—both culturally and professionally—IDOR believes that this inclusive approach leads to a more productive workplace, ultimately benefiting the citizens and taxpayers of Illinois.

Economic Interest Reporting:

This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.