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MANAGEMENT SYSTEMS SPECIALIST

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jan 5, 2023
Location: 

Springfield, IL, US, 62703-2487

Job Requisition ID:  18718

Agency :  Illinois State Police 
Closing Date/Time: 01/20/2023
 
Salary:   $5,844 - $8,789 Monthly, $5,844 Anticipated, CBA language applies  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   2  
Plan/BU:   RC063  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  

18718

Resumes are recommended to be uploaded to your profile/attached to the application. Please upload transcripts to your application. 

About the Position

The Illinois State Police (ISP) Forensic Sciences Command (FSC) is seeking motivated individuals to fill two Management Systems Specialist positions.  The ISP FSC is the third largest forensic laboratory system in the world with over 300 employees at seven facilities. The individual will assist overseeing various statewide forensic and evidence information management systems and other technical operations. This leader provides end-user support and develops various methods to retrieve data from the systems for various laboratory management studies. The ideal candidate should be a critical thinker, organized, and a good communicator. This position will work cooperatively with various forensic science laboratory staff throughout the state. 

The State of Illinois continually strives for a workforce that reflects the growing diversity within the state. A variety of employee backgrounds, perspectives, ideals and experiences is crucial to the ISP's ability to most effectively serve the public. 

Job Responsibilities

35% 1. Serves as a "front end" or applications specialist of the information system. 

  • Provides top management with special one-time reports and system studies of management operations to assist them in making program and policy decisions. 
  • Manually prepares special management reports from the information system as necessary until system configuration changes can be made in order to make the data accessible by the authorized end users. 
  • Designs and implements custom reports to retrieve data from the system for various end users. 
  • Develops interactive dashboards to make the data available to managers and end users. 
  • Modifies the configuration of software pages to increase accuracy and efficiency. 
  • Provides end-user support by answering questions and resolving application problems. 
  • Provides support including user rights assignments, client set-up and training for application end users. 

 

25% 2. Conducts in-depth management studies involving extensive technical research and analysis of functions within the system. 

  • Determines and advises on management analysis techniques applicable to studies. 
  • Conducts and coordinates system studies in the area of work measurement productivity and efficiencies. 

 

25% 3. Assists in the development and installation of new and revised agency programs. 

  • Devises or directs the development of supporting policies, methods, procedures to implement programs. 
  • Assists in interfacing management information needs with data processing procedures and improvements in the various information systems. 

 

10%  4. Plans, directs, and administers training programs for applicable personnel on the use of the information system. 

  • Plans, directs, and administers training programs on procedural requirements for the information system. 
  • Plans, directs, and administers training programs on the application and utilization of output reports generated from this system. 
  • Travels in the performance of the duties

 

5% 5. Performs other duties as assigned or required. 

Minimum Qualifications

1. A bachelor's degree in business or public administration or a closely related field, and preferably including casework in systems analysis, computer science, and statistics. 

2. Requires four (4) years of experience directly related to the development, maintenance and coordination of a computer-based management information system. 

Preferred Qualifications

1. At least four (4) years of experience in applying modern concepts of scientific management, and accounting techniques to develop, modify, maintain and interpret management information systems so as to accurately reflect program status and the impact of program changes. 

2. At least four (4) years of experience in recognizing and solving problems in a complex management information system. 

3. At least four (4) years of experience in working with complex data from computer reports. 

4. At least four (4) years of experience in conducting complex management systems studies to accommodate information requirements in the area assigned. 

5. At least two (2) years of working knowledge of Illinois State Police or Department of Innovation and Technology organizational functions, the structuring of programs and information systems, and the character of communications between organizational entities. 

6. At least four (4) years of experience in establishing and maintaining satisfactory working relationships with co-workers. 

7. Possess a master's degree in business or public administration or a closely related field, and preferably including coursework in systems analysis, accounting, computer science, and statistics. 

 

Employment Conditions

1. Successful completion of initial and on-going, random, alcohol and drug screens. 

2. Successful completion of a background investigation. 

3. Successful completion of a polygraph examination. 

4. Ability to maintain credibility in providing courtroom testimony

    a. Ability to adhere to Illinois State Police's ethical standards. 

    b. Ability to adhere to Illinois State Police's policies and procedures. 

5. Ability to travel on an as-needed basis. 

6. No felony or misdemeanor convictions. 

Work Hours:  Monday - Friday 8:30 am- 5:00 pm  
Work Location: Forensic Sciences Command, 801 S 7th St, Springfield, IL 62703-2487  
Agency Contact:
   ISP.JobPostings@illinois.gov

Job Family:  Technology  

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

About the Agency:

The Illinois State Police strives for excellence seeking to be one of the premier policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

 

Revolving Door:

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position.  As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

State employees wishing to transfer shall submit a Transfer Request form to the Agency Contact listed above during the posting period.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

 

The ISP is a Drug Free Workplace