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METHODS & PROCEDURES ADVISOR II

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Nov 22, 2021
Location: 

Springfield, IL, US, 62702-5170

Job Requisition ID:  9532

Agency:  Department of Innovation and Technology  
Closing Date/Time:  12/08/2021 
Salary:  $4,353-6,370/Monthly 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC062 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification # DoIT 32058

Job Responsibilities

Under direction of the SSRF Invoice Verification Manager in the Department of Innovation & Technology (DolT) Business Services Office, performs complex technical analysis and specialized research related to the review, verification, approval and processing oflnformation Technology (IT) charges for statewide technological services and equipment. Plans, recommends, develops and implements manual and automated review and verification procedures for improvement of operational effectiveness and efficiency; and cross-trains staff in their use. Evaluates and develops procedures to enhance the SSRF obligation process and preparation of obligation documents ensuring compliance with CMS procurement policies and Comptroller requirements. Assists division management and resolves complex billing/payment issues; provides management with specialized reports and analysis. Reviews and analyzes service charges utilizing inventory and order processing systems and procedures, technical staff reviews, and contract specifications.

 

 

 

(Job Responsibilities continued)

  • Performs the fiscal analysis, review and verification of complex charges for the State of Illinois' IT services, equipment and related purchases. Performs complex analysis and research for problem resolution involving vendor IT service, equipment and related charges.
  • Analyzes SSRF Invoice Verification Program operations for effectiveness; analyzes· and evaluates IT service, equipment and related charges as they relate to contract specifications. Plans, recommends, develops, implements and modifies the current processing procedures for the review, analysis and verification of vendor bills to improve proper payment of charges and to ensure the integrity of data.
  • Evaluates and develops procedures to enhance the review of SSRF fiscal obligations; analyzes and reviews obligation documents prepared comply with CMS procurement policies, contractual services agreements and proper account codes in accordance with the CUSAS codes established by the Comptroller's Office; determines and effectuates necessary
    changes with supervisor's approval; devises methods and procedures to ensure contract files contain all pertinent information, including amendments, change of address information, records of non-bid contracts and/or rate agreement contracts, and spending history.
  • Evaluates and develops procedures to enhance verification systems and processes for resolution of complex billing/payment and inventory issues. Performs technical research for the SSRF Invoice Verification Manager into the automation of invoice verification activities.
  • Evaluates and approves IT and related payments by performing a thorough, detailed pre-audit to ensure accuracy and compliance with various inventory and billing systems as well as agency contracts, fiscal standards and procedures.
  • Maintains working relationships with vendors, agency staff and management; contacts vendor and agency representatives to explain and interpret billed services.
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Knowledge, Skills, and Abilities

Requires knowledge, skill and mental development equivalent to completion of four years of college with courses in public administration, accounting, industrial relations, pre-legal or personnel management. Requires two years professional experience in public administration, business management or accounting. Requires ability to exercise sound judgment in analyzing and research skills. Two years experience with AIS accounts payable and billing; a working knowledge with SAMS processing and procedures, and Excel spreadsheets is preferred.
Specialized Skills: Requires education/experience as outlined above in the IT areas and in Microsoft Excel. Requires working knowledge of agency programs, mainframe or PC based billing and inventory systems methods and procedures, and automated billing processes and procedures. Requires ability to develop/implement control procedures. Requires ability to utilize agency issued resources.

Work Hours:  8:30 am - 5:00 pm Monday - Friday  
Work Location: 120 W Jefferson St Springfield, IL 62702-5170  
Agency Contact: DoIT.BidForms@illinois.gov

Job Function:  Administration/Management; Technology  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.

Please submit application via email to: DoIT.BidForms@illinois.gov

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.