METHODS AND PROCEDURES ADVISOR I
Springfield, IL, US, 62703
Job Requisition ID: 45065
Opening Date: 04/11/2025
Closing Date/Time: 04/24/2025
Agency: Department of Human Services
Class Title: METHODS AND PROCEDURES ADVISOR I - 27131
Skill Option: None
Bilingual Option: None
Salary: Anticipated Salary $4,766-$6,632/month ($57,192-$79,584/year)
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 45065
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Substance Use Prevention and Recovery is seeking to hire a Methods and Procedures Advisor I to perform advisory and technical tasks and studies relative to the effective and efficient operation of the Division’s Database Billing System. Maintains, monitors, and inputs provider information into the Database Billing System assuring accuracy of services, locations, etc., funded through contract and Medicaid. Assesses the completeness and accuracy of information from the licensure data base and eligibility for billing for funded providers reporting through the Department's Automated Reporting & Tracking System (DARTS). Provides final review and approval of services for each provider to bill. Serves as consultant for internal and external staff as well as for funded providers by providing technical assistance for proper implementation of eligibility procedures. Travels to various sites in performance of duties.
Essential Functions
- Performs advisory and technical tasks and studies relative to the effective and efficient operation of the Substance Use Prevention and Recovery (SUPR) Database Billing System.
- Researches, evaluates, analyzes, and monitors provider services request data to ensure accuracy in determining eligibility to verify data entered into the system for payment of services is correct on the Database Billing System.
- Evaluates, analyzes and inputs data into the Database Billing System from client eligibility documentation according to established guidelines.
- Provides technical assistance to funded providers contracting with IDHS/SUPR.
- Reviews Monthly Reports and Monthly Error Reports, for accuracy of established methods and procedures as well as necessary corrections.
- Researches and resolves issue with provider eligibility for services and works with Manager on a case-by-case basis.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with courses in public administration, accounting, industrial relations, prelegal or personnel management.
- Requires one (1) year professional experience in public administration, business management or accounting.
Specialized Skills
- Of the one (1) year of professional experience, requires one (1) year of experience researching, analyzing and evaluating data and applying policy in a public administration, business management or accounting work environment.
Preferred Qualifications
- One (1) year experience researching, analyzing and evaluating data and applying policy in a public administration, business management or accounting work environment.
- Three (3) years of professional experience meeting deadlines with strong attention to detail and the ability to utilize critical thinking skills while multi-tasking multiple projects.
- Two (2) years of professional experience researching, evaluating, analyzing, and monitoring provider services to ensure accuracy in determining eligibility to verify data entered into the system for payment of services are correct.
- Two (2) years of professional experience confirming eligibility to bill for services and ensuring timely process of payments.
- Two (2) years of professional experience reviewing monthly reports for accuracy of established methods and procedures as well as necessary corrections.
- One (1) year of experience communicating effectively both verbally and in writing.
Conditions of Employment
- Requires basic proficiency in Microsoft Office Suite.
- Requires ability to travel in the performance of duties, with overnight stays as appropriate.
- Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
- This position has been found to meet the requirements in section 4A-101 of the Illinois Governmental Ethics Act requiring the occupant/employee to file a Statement of Economic Interest. The Illinois Governmental Ethics Act (5 ILCS 420/4A et seq.) requires certain state officials and employees to file annual Statements of Economic Interest with the Office of the Secretary of State that will be made available for examination and copying by the public. All employees required to file a Statement of Economic Interest are also required to file the Supplemental Statement of Economic Interest with the Executive Ethics Commission. (See Executive Order 15-09) Fines and penalties apply to untimely filings.
* The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30am-5:00pm, Monday-Friday; 1 hour unpaid lunch.
Chief of Staff's Office/Bureau of Legislative and Administrative Review
Work Location: 600 E Ash St, Springfield, Illinois, 62703
Division of Substance Use Prevention and Recovery
Bureau of Legislative and Administrative Review
Medicaid and Administrative Rules
Agency Contact: DHS.HiringUnit@illinois.gov
Posting Group: Leadership & Management; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
This position DOES contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
State employees should include temporary assignment in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield