MIL Information Officer II

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jul 10, 2024
Location: 

Springfield, IL, US, 62702-2317

Job Requisition ID:  38009

Agency:  Department of Military Affairs    
Salary:  Anticipated Starting Salary (Effective 7/1/24) $3626 monthly; Full Range $3626-$8402 monthly
  
Job Type:  [[cust_employmentType_obj]]
  
County:  Sangamon
  
Number of Vacancies:  1
  
Plan/BU:  [[bargainingUnit]]
  

Directorate/Wing:   

Work Location:  1301 N MacArthur Blvd, Springfield, IL

Schedule:  7.5 daily, M-F

Hours: 8 am - 4 pm (1/2 hr paid lunch) Can vary based on mission requirements

Date Posted: 07/10/2024

Last Day to Apply: 07/26/2024

BID NOTICE #:  38009

FOR ADDITIONAL INFORMATION:  Contact Natalie Enrietto or Natasha McCullick at:

DMA.StatePersonnelHROffice@illinois.gov or 217-761-2948

****A RESUME IS REQUIRED FOR THIS JOB POSTING****

Please attach a DETAILED Resume/Curriculum Vitae (CV), a copy of your transcripts or diploma for all degrees earned, and a copy of any applicable professional licensures to the MY DOCUMENTS section of your application. Please note that the Department of Military Affairs must verify proof of higher education for any degree earned (if applicable) before any offer can be extended.

You will also need to furnish proof of your Illinois National Guard military service. Illinois National Guard members currently serving should provide a memo from their command showing dates and status.  Retired/inactive members should provide their NGB22 and/or DD214.  These documents can be uploaded in the application.

You WILL NOT be considered for the position if you attach a CMS100, CMS100b, FM 115 or any other document in lieu of a Resume or CV.

Essential Function 1

Under general direction of the Director, Information Management, functions as a specialist.

  • Administers the state records management program to include Records Holding Area (RHA) and Electronic Records Holding (eRHA) operations.
  • Maintains all physical and electronic records for the state and/or installation.
  • Monitors updates to records management system and National Archives and Records Administration (NARA) rules and regulations to update organization specific guidelines, standard operating procedures, and policies.
  •  Advises units and activities on the policies and procedures for records retirement and disposal.
  • Receives and reviews incoming records to be placed in the RHA, ensuring that they meet criteria for storage eligibility.
  • Maintains the eRHA to include proper data storage, redundant backup, periodic server and software upgrades.

Essential Function 2

Assists in the administration of the Freedom of Information Act / Privacy Act (FOIA/PA) Program.

Essential Function 3

Assists in Forms and Publications Management.

Essential Function 4

Expands and improves the control system for the various Administrative Services Activities' supplies and monitors current preventative maintenance program on equipment.

Essential Function 5

Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications 1

Requires knowledge, skill, and mental development equivalent to completion of four years of college (preferably with courses in business administration, computer science or information technology).

 

 

Minimum Qualifications 2

Requires one year of responsible administrative experience in a public or private organization or completion of an agency approved professional management program or technical experience in working with technical products and services.

Preferred Qualifications 1

 Prefers ability to interpret IT products and services

Preferred Qualifications 2

Prefers ability to assess an issue and make a recommendation for the tools and/or equipment needed to address the problem.

Preferred Qualifications 3

Prefers knowledge of Microsoft Office and database systems.

Preferred Qualifications 4

Prefers knowledge of ILARNG, ILANG, and DOD procedures and units.

 

Preferred Qualifications 5

Prefers excellent organizational and follow-up skills.

Employment Condition 1

Requires active or retired (minimum of 20 yrs) membership in the Illinois National Guard or retired (minimum 20 yrs) US Armed Forces, if last duty assignment was with the Illinois National Guard.

Employment Condition 2

Requires the ability to pass a DoD background investigation and obtain a DoD Common Access Card (CAC) prior to hire or transfer.

Employment Condition 3

Requires possession of an appropriate valid driver's license.

Employment Condition 4

Requires working knowledge of Agency programs, rules and regulations. Requires a working knowledge of ILARNG, ILANG, and DOD procedures and units.

Employment Condition 5

Requires working knowledge of English composition and grammar.

Employment Condition 6

Requires elementary knowledge of photographic and graphic arts principles and practices.

Employment Condition 7

Requires ability to lift and carry 70 lbs., i.e., heavy boxes of mail and/or supplies, etc.

Employment Condition 8

Must successfully complete required training to be a certified mail handler within the first 90 days of employment.

Work Hours:  7.5 daily, M-F  
Work Location: 1301 N MacArthur Blvd Springfield, IL 62702-2317  
Agency Contact:  [[recruiterEmail]]  
Job Function:  Public Safety  

Agency Contact:  Natalie Enrietto or Natasha

Email: DMA.StatePersonnelHROffice@illinois.gov

Phone #: 217-761-2948

APPLICATION INSTRUCTIONS

  • Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
  • If you are not already signed in, you will be prompted to do so. 
  • State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 
  • Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.
  • If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

 

*NOTE:  The Department of Military Affairs does not discriminate against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, pregnancy, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations in compliance with the Illinois Human Rights Act, the Illinois Constitution, Title VI of the 1964 Civil Rights Acts, Section 504 of the Rehabilitation Act of 1973, as amended, and the U.S. Constitution.  The Equal Employment Opportunity Office is responsible for compliance and may be reached at 217/557-5667.

Department of Defense (DOD) background check and receipt of a DOD Common Access Card (CAC) is required for this position.