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MIL Information Officer II

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Jan 10, 2025
Location: 

Springfield, IL, US, 62702-2317

Job Requisition ID:  44159

Agency:  Department of Military Affairs  
Salary:  Anticipated Starting Salary (Effective 7/1/24) $3626 monthly; Full Range $3626-$8402 monthly 
Job Type:  Salaried Full-Time 

County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  None

Department:  Chief of Staff

Work Location: 1301 N MacArthur Blvd Springfield, IL 62702 

Schedule:  7.5 daily, M-F

Hours: 8 am - 4 pm (1/2 hr paid lunch) Can vary based on mission requirements

Date Posted:  1/10/2025

Last Day to Apply:  1/24/2025

BID NOTICE #: 44159

 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.

 

State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Position Overview

The Department of Military Affairs is looking to hire a Military Information Officer II located in Springfield, IL.  This position under direct supervision of the Director of Information Management, functions as a specialist and administers the state records management program.  The Department of Military Affairs works with the members of the Illinois Air and Army National Guard.  We welcome all interested applicants to apply.

Essential Functions

  • Administers the state records management program to include Records Holding Area (RHA) and Electronic Records Holding (eRHA) operations.
  • Assists in the administration of the Freedom of Information Act / Privacy Act (FOIA/PA) Program.
  • Assists in Forms and PublicaEtions Management.
  • Expands and improves the control system for the various Administrative Services Activities' supplies and monitors current preventative maintenance program on equipment.
  • Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

 
  • Requires knowledge, skill, and mental development equivalent to completion of four years of college (preferably with courses in business administration, computer science or information technology).
  • Requires one year of responsible administrative experience in a public or private organization or completion of an agency approved professional management program or technical experience in working with technical products and services.

 

 

Preferred Qualifications

  • Prefers ability to interpret IT products and services

  • Prefers ability to assess an issue and make a recommendation for the tools and/or equipment needed to address the problem.

  • Prefers knowledge of Microsoft Office and database systems.

  • Prefers knowledge of ILARNG, ILANG, and DOD procedures and units.

  • Prefers excellent organizational and follow-up skills.

 

 

 

 

Conditions of Employment

  • Requires active or retired (minimum of 20 yrs) membership in the Illinois National Guard or retired (minimum 20 yrs) US Armed Forces, if last duty assignment was with the Illinois National Guard.
  • Requires the ability to pass a DoD background investigation and obtain a DoD Common Access Card (CAC) prior to hire or transfer.
  • Requires possession of an appropriate valid driver's license.
  • Requires working knowledge of Agency programs, rules and regulations. Requires a working knowledge of ILARNG, ILANG, and DOD procedures and units.
  • Requires working knowledge of English composition and grammar.
  • Requires elementary knowledge of photographic and graphic arts principles and practices.
  • Requires ability to lift and carry 70 lbs., i.e., heavy boxes of mail and/or supplies, etc.
  • Must successfully complete required training to be a certified mail handler within the first 90 days of employment.

Agency Contact: Natasha

Email: DMA.StatePersonnelHROffice@illinois.gov

 

APPLICATION INSTRUCTIONS

  • Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
  • If you are not already signed in, you will be prompted to do so. 
  • State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 
  • Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.
  • If you have questions about how to apply, please see the following resources:
  • State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
  • Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

 

*NOTE:  The Department of Military Affairs does not discriminate against any individual because of his or her race, color, religion, sex, national origin, ancestry, age, order of protection status, marital status, physical or mental disability, military status, sexual orientation, pregnancy, or unfavorable discharge from military service in connection with employment, real estate transactions, access to financial credit, and the availability of public accommodations in compliance with the Illinois Human Rights Act, the Illinois Constitution, Title VI of the 1964 Civil Rights Acts, Section 504 of the Rehabilitation Act of 1973, as amended, and the U.S. Constitution.  The Equal Employment Opportunity Office is responsible for compliance and may be reached at 217/557-5667.

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