Medical Record Abstractor (Vital Records Quality Control Inspector)

Position Overview

Office: Transformation

Bureau: Heath Statistics
Division: Health Registries

The Illinois Department of Public Health's, Division of Epidemiologic Studies, Adverse Pregnancy Outcomes Reporting System (APORS) collects information on Illinois infants born with birth defects or other abnormal conditions. The purpose of APORS is to conduct surveillance on adverse pregnancy outcomes, to guide public health policy in the reduction of adverse pregnancy outcomes, and to identify and refer children who require special services to correct and prevent developmental problems and other disabling conditions.  This individual would be responsible for identifying and documenting birth defects and other adverse pregnancy outcomes from medical records and other sources.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Under general supervision, applies knowledge of laws, regulations, policies, and procedures necessary to maintain consistency and continuity.
• Reviews case load, plans abstracting schedule and requests medical records for review, and abstracts medical records.
• Conducts quality control studies to ascertain completeness and quality of reporting by facilities.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to either four (4) years of vital records supervisory experience in vital records management or four (4) years of college with courses in liberal arts, political science, business law or related.

Preferred Qualifications

• One (1) year experience of specific medical terminology, including obstetric and perinatal medical terms and abbreviations.
• One (1) year experience using Microsoft software products Word, Excel, PowerPoint, and Access.
• One (1) year experience reviewing and abstracting medical records.
• One (1) year experience collecting and submitting study information.
• One (1) year experience conducting quality control studies.

Conditions of Employment

• Requires ability to travel in the performance of duties, with overnight stays as appropriate.
• Requires appropriate, valid driver’s license.

*The conditions of employment listed here are incorporated and related to any of the job duties listed in the job description.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $1.8 Billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,400 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.