OFFICE ADMINISTRATOR IV

Position Overview

The Illinois Department of Natural Resources is looking to hire an Office Administrator 4 for the Office of Strategic Services. This position serves as a working supervisor providing guidance and training to staff, manages license vendor accounts, audits vendor purchase orders and resolves account discrepancies, communicates agency policy and regulations to vendors and directs the preparation of revenue deposits collected from the sale of licenses and permits. We welcome interested applicants who would like to be part of this team to apply today.

Essential Functions

• Under general direction, performs difficult and complex duties requiring a thorough knowledge of Illinois Revised Statutes and agency administrative rules relating to Fishing, Hunting, and Commercial permits/licenses.
• Serves as working supervisor.
• Monitors the computerized license/permit system.
• Oversees license and permit sales and revenue.
• Oversees daily deposit of revenue.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of two years of study at a secretarial/business college and two years of office experience; or completion of high school and four years of Office Assistant experience; or four years independent business experience.

Preferred Qualifications

• Two (2) years of working knowledge of the agency's program operations and polices.
• Two (2) years of extensive knowledge of office procedures and programs.
• Two (2) years of experience in directing and supervising the work of a nonprofessional office staff.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities.

• Requires completion of a background check and self-disclosure of criminal history.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description

Agency and Division Statement

DNR Agency Statement

Charged with preserving, protecting and promoting Illinois’ natural and cultural resources, Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including, vision health and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

Office of Strategic Services

The Office of Strategic Services (OSS) facilitates IDNR's significant economic impact through the sale of licenses and permits for hunting, fishing, boating, and snowmobiling activities generating millions of dollars in revenue annually of conservation efforts across Illinois, while advocating good conservation and preservation efforts through responsible recreation practices. OSS also has dedicated staff to host special sporting and educational events across the state to boost tourism and educational efforts that have not only an impact at a local level but on a national scale. The OSS provides oversight and support for a variety of special events held year-round. Some are fun and entertaining, while others are educational: state fairs, sport shows, living history reenactments, fishing fairs - the list goes on and on. There is a special event for nearly every age and interest, including great family activities. OSS provides fleet management and administrative services for IDNR properties in districts spread throughout the state of Illinois.