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OFFICE ASSISTANT, OPT 1 - 3001000

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 11, 2022
Location: 

Springfield, IL, US, 62702

Job Requisition ID:  15466

Agency:  Department of Natural Resources  
Closing Date/Time:  05/25/2022 
Salary:  $3,075 to $4,074 per month 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned.

Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.

 

Posting Identification #12-07-15466

Position Overview

Under general supervision, serves as a Department receptionist at the main entrance of the IDNR building. Greets visitors and staff; answers multi-line telephones and routes calls to the appropriate personnel; answers non-technical questions and explains procedures. Schedules conference rooms for use. 

Job Responsibilities

1.  Serves as a department receptionist for all incoming and interoffice telephone calls. Answers non-technical questions and explains procedures. Records and relays messages to appropriate personnel; provides telephone coverage for the Director's office during brief absences. Trains back-up receptionist on duties and responsibilities at the reception desk.
 

2.  Receives visitors and directs them to sign in/out and issues visitor badges; announces arrival I of visitor to staff for retrieval or directs to appropriate office.
 

3.  Schedules nine conference rooms for staff and outside group use.  Contact Facility Manager's office to ensure required equipment for meeting will be available in assigned conference room.  Sends e-mail notification to staff before meeting as a reminder of scheduled meeting.

 

4.  Reviews security camera for building periodically throughout the day; reports suspicious activity or systems errors to Facility Manager, Law Enforcement and Director's office.

 

5.  Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Requirements

  1. Requires knowledge, skill and mental development equivalent to completion of high school and one year of related office experience. 

Knowledge, Skills, and Abilities

  1. Requires working knowledge of office practices, procedures and programs.
  2. Requires ability to follow oral and/or written instructions. 

Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

 

The Office of Strategic Services (OSS) facilitates IDNR’s significant economic impact through the sale of licenses and permits for hunting, fishing, boating, and snowmobiling activities generating millions of dollars in revenue annually for conservation efforts across Illinois, while advocating good conservation and preservation efforts through responsible recreation practices.  OSS also has dedicated staff to host special sporting and educational events across the state to boost tourism and educational efforts that have not only an impact at a local level but on a national scale.  The OSS provides oversight and support for a variety of special events held year-round. Some are fun and entertaining, while others are educational:  state fairs, sport shows, living history reenactments, fishing fairs - the list goes on and on. There is a special event for nearly every age and interest, including great family activities.  OSS provides fleet management and administrative services for IDNR properties in districts spread throughout the state of Illinois.

Work Hours:  Mon-Fri 8:30 am - 5:00 pm, 1 hr. lunch  
Work Location: One Natural Resources Way, Springfield, IL 62702-1813  
Agency Contact:

Zachary Strawn

Dept. of Natural Resources

One Natural Resources Way

Springfield, IL  62702

Email:  zachary.strawn@illinois.gov

Phone #:  217-782-8221

Job Function:  Clerical and Administrative Support  

 

 

APPLICATION INSTRUCTIONS

DO NOT APPLY ONLINE.  Please submit appropriate application (see below) to the Agency Contact listed above.  

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency Contact address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

 


Nearest Major Market: Springfield