OFFICE ASSISTANT

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Jun 6, 2024
Location: 

Springfield, IL, US, 62702

Job Requisition ID:  38697

Agency :  Environmental Protection Agency 
Closing Date/Time: 06/24/2024
 
Salary:   Anticipated Starting Salary (Effective 7/1/24) $3,658 monthly; Full Range $3,658 - $4,695 monthly.  
Job Type:   Salaried
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC-014

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  38697

Office Assistant Opt. 2 (Keyboarding)

 

 

***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. ***

Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended. 

*Answer all questions thoroughly-DO NOT STATE SEE RESUME*

Job Overview

The Illinois Environmental Protection Agency (EPA), Office Assistant, Option 2 to perform duties for the technical/professional staff in the Administrative Support Section, Bureau of Water (BOW). The ideal candidate for this position will be organized, detailed, and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.

 

The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Essential Functions

30%  1. Performs a variety of difficult and responsible clerical functions utilizing a personal computer, electronic typewriter, and related office machinery/equipment for the technical/professional staff in the Administrative Support Section, Bureau of Water (BOW);

  • Receives, screens, and directs incoming telephone calls.
  • Transcribes messages, provides non-technical information and assistance, transfers and directs technical questions to appropriate Agency staff or proper authority.
  • Schedules and /or cancels appointments for technical/professional staff

25%  2. Performs clerical duties utilizing a personal computer and/or electronic typewriter;

  • Keyboards a variety of material from handwritten drafts and/or hard copy including: reports, correspondence, memos, and forms for professional staff.
  • Proofreads material for accuracy of spelling, grammar, punctuation, format, etc.

20%  3. Handles mail correspondence for the Bureau of Water;

  • Receives, opens, sorts, and distributes incoming mail.
  • Mails out all outgoing correspondence for the BOW.

Essential Functions - Continued

10%  4. Monitors various office supplies for the Bureau of Water:

  • Monitors the supply of general office supplies necessary for daily operations, including but not limited to copy paper, envelopes, etc.
  • Compiles and creates orders for supervisor approval.

10%  5. Operates a variety of office machinery/equipment utilized to send or receive electronic mail, to duplicate or print typed or written materials;

  • Utilizes a personal computer, copiers/printers/scanners (e.g., changes cartridges, clears jams and add paper as required), calculators and electronic typewriters.

05%  6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

  1. Requires knowledge, skill, and mental development equivalent to completion of high school and one year of related office experience.
  2. Requires skill in keyboarding accurately at 35 words per minute.

Preferred Qualifications (In Order of Significance)

  1. Prefers working knowledge of alpha-numeric sequencing.
  2. Prefers working knowledge of office practices, procedures, and programs.
  3. Prefers working knowledge of grammar, spelling, and punctuation.
  4. Prefers working knowledge of basic mathematics.
  5. Prefers ability to follow oral and/or written instructions.
  6. Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
  7. Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access, and Excel software.

Conditions of Employment

Requires the ability to pass a name-based background check.

Work Hours:  8:30 am - 5:00 pm Monday - Friday  
Work Location: 1021 North Grand Avenue East, Springfield, IL 62702  
Agency Contact:
 

Chris Steinkruger

Email: Christopher.E.Steinkruger@Illinois.gov

Phone #:217-558-1256

Job Family:  Office & Administrative Support  

 

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

 

Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life.  IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.

 

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

 


Nearest Major Market: Springfield