OFFICE ASSISTANT Opt. 5

Essential Function 1

Travels to perform messenger service outside of the Illinois Commerce Commission (ICC).
• Make daily deliveries of deposits to bank and Treasurer's Office.
• Deliver and pick up payroll checks and other documents from Comptroller's Office.
• Deliver and pick up legislative documents from offices of members of the General Assembly.
• Deliver and pick up budget documents from the Governor's Office of Management and Budget.
• Run other outside messenger services.

Essential Function 2

Review, sort, and distribute incoming and outgoing ICC Springfield Office mail.
• Deliver various types of mail, packages, and boxes to ICC employees and other state agencies.
• Prepare all outgoing mail.
• Prepare and ship boxes of official files for ICC hearings and employees to the ICC Chicago and Des Plaines offices and other locations.
• Operates the postage machine to affix correct postage, and the inserter machine to enclose necessary pages in the correct order in envelopes.

Essential Function 3

Assist with operating various Print Shop office equipment.
• Scanning, printing, copying, folding, assembling, binding, and/or stuffing documents in envelopes.

Essential Function 4

Answer and screen incoming telephone calls to the ICC Springfield Mail Room.
• Greet and direct staff and visitors.
• Answer general information questions and take messages.
• Sign for packages delivered by outside delivery services and distribute packages.
• Assist with walk-in requests and mailings including packing boxes for shipments.
• Assist with overnight shipping requests via Federal Express, UPS, etc.
• Monitor and update mail tracking spreadsheet for deliveries awaited by agency.

Essential Function 5

Maintain inventory of office supplies in the ICC Springfield Supply Room and on ICC database applications.
• Distribute office supplies.
• Inform Administrative Services Division Purchasing Staff of office supplies that need to be ordered for timely replenishment of ICC Springfield Supply Room inventory.

Essential Function 6

Lift and move office furniture and equipment weighing up to 60 lbs. when requested by Staff.
• Move boxes of documents as requested.
• Deliver cases of paper to various ICC Springfield office floors.
• Use dollies and carts as appropriate to assist in these functions.

Essential Function 7

Perform other duties as required or assigned which are reasonable within the scope of duties enumerated above.

Minimum Qualifications 1

Requires knowledge, skill, and mental development equivalent to completion of high school.

Minimum Qualifications 2

Requires one year of related office experience.

Preferred Qualifications 1

Prefers basic knowledge of the personal computer and its related software programs and applications (e.g .. Microsoft Outlook, Word, Excel).

Preferred Qualifications 2

Prefers basic keyboarding skills and data input.

Preferred Qualifications 3

Prefers working knowledge of: office practices, procedures and programs.

Preferred Qualifications 4

Prefers the ability to operate manual and automated office equipment.

Employment Condition 1

This position requires the applicant to pass a background check.

Employment Condition 2

Requires ability to travel in the performance of duties.

Employment Condition 3

Requires appropriate, valid driver’s license.

Employment Condition 4

This position is considered heavy work as defined by the U.S. Department of Labor (20 CFR 404.1567(d)). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds.

Employment Condition 5

Requires the ability to communicate in English both orally and in writing; requires working knowledge of grammar, spelling, and punctuation.

Employment Condition 6

Requires working knowledge of basic math and alphanumeric sequence.

Employment Condition 7

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.