OFFICE ASSISTANT - Sangamon County
Springfield, IL, US, 62703
Job Requisition ID: 49607
Closing Date: 11/05/2025
Agency: Office of the State Fire Marshal
Class Title: OFFICE ASSISTANT - 30010
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $3,880 monthly; Full Range $3,802- $4,880 Monthly, CBA Language Applies
Job Type: Salaried
Category: Full Time
County: Sangamon; Cass; Christian; Logan; Macon; Macoupin; Menard; Montgomery; Morgan
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website.
State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Position Identification Number
49607
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Marketing Statement
The Office of the State Fire Marshal (OSFM) is accepting applications to fill the position of Office Assistant, Option 2. The agency is seeking to hire an upbeat, friendly candidate who would enjoy greeting employees and visitors to the agency while answering and properly routing incoming phone calls. The candidate will also assist agency divisions with various entry level office duties as needed. As the Office Assistant and employee of the State of Illinois, the selected candidate will have access to state healthcare, benefits, and a pension plan. We invite all qualified applicants to apply to join the OSFM team.
Essential Functions
- Serves as agency receptionist.
- Types a variety of materials including records, reports, correspondence, and other documents for agency divisions and performs research when requested.
- Assists with agency mailings and incoming check payments for Fiscal Division.
- Provides assistance to Legal Division with Freedom of Information Act (FOIA) requests.
- Monitors weather radio and assists with taking appropriate actions to notify staff of weather conditions according to Agency guidelines.
- Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year related office experience.
- Requires ability to type accurately at 35 wpm.
Preferred Qualifications
- Prefers two (2) or more years of professional experience in an office setting.
- Prefers one (1) or more years of professional experience preparing, typing, and proofing various types of reports and correspondence.
- Prefers two (2) or more years of experience in the utilization of MS Word, Adobe, Excel, and Teams or other similar software programs.
Conditions of Employment
- Requires a current and valid State ID.
- Requires the ability to pass a background check.
- Requires the ability to travel with overnight stays as appropriate.
- Requires the ability to pass drug screening.
- Overtime is a condition of employment and you may be requested to work overtime including scheduled, unscheduled, or last-minute overtime.
- Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
- This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting, carrying, walking, and standing.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30AM - 5:00PM / Monday - Friday
Work Location: 1035 Stevenson Dr Springfield, IL 62703-4259
Agency Contact: Kathy Fairfield
Email: sfm.hr@illinois.gov
Phone #: 217-785-6746
Posting Group: Public Safety
About the Agency
The Office of the Illinois State Fire Marshal (OSFM) is dedicated to working with our partners and providing assistance to the fire service in the protection of life, property, and the environment through communication, inspection, investigation, certification, and licensing. The OSFM is committed to fostering a work environment that values diversity, equity, and inclusion.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
- A Pension Program
- Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
- 3 Paid Personal Business Days annually
- 12 Paid Sick Days annually (Sick days carry over from year to year)
- 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
- Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
- 13 Paid Holidays annually, 14 on even numbered years
- Flexible Work Schedules (when available dependent upon position)
- 12 Weeks Paid Parental Leave
- Deferred Compensation Program - A supplemental retirement plan
- Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
- Federal Public Service Loan Forgiveness Program eligibility
- GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
- 5% Salary Differential for Bilingual Positions
- Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield