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OFFICE ASSOCIATE, OPT 2

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 10, 2022
Location: 

Springfield, IL, US, 62702-4956

Job Requisition ID:  15391

Agency:  Department of Public Health  

Office: Disease Control

Division: Laboratory

Posting ID: 85-22-0282
Posted: 5/10/22 - 5/23/22
Salary:  $3,239 - $4,379/monthly 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency listed below.

 

Posting Identification #

85-22-0282

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.  With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

Under direction, performs a variety of complex specialized clerical information and assistance duties requiring the application of agency policies and procedures and exercising independent judgment and action.  Receives and handles telephone inquiries from physicians, private laboratories and other medical personnel concerning availability of specimen analysis.  Maintains filing system assuring prompt retrieval for reference purposes.  Maintains daily attendance and employee benefits time.  Types a variety of correspondence and other information.  Operates personal computer, typewriter and copy machine.

Job Responsibilities

  1. Provides clerical support for the Data Management Section and other professional administrative staff of the Division of Laboratories Springfield Lab. 
  2. Mails and/or faxes laboratory analysis results to local health departments and/or submitting agencies and vendors.
  3. Receives and handles incoming telephone inquiries from physicians, private laboratories, local health departments and other medical personnel concerning availability of specimen analysis and specimen results.
  4. Maintains filing system assuring prompt retrieval of information for reference purposes. 
  5. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Knowledge, Skills & Abilities

  • Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience. 
  • Requires extensive knowledge of office practices, operation of commonly used manual and automated office equipment; also elementary knowledge of agency programs. 
  • Requires ability to type accurately at 45 words per minute.
  • Ability to utilize various PC applications to access, enters data, analyze and produce reports.

Competitive Selection

Overall Rating

Work Hours:  Monday - Friday 8:00am - 4:30pm  
Work Location: 825 N Rutledge St Springfield, IL 62702-4956

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPERATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

 

DO NOT APPLY ONLINE.

 

Please submit application via email to: DPH.HRApplications@illinois.gov

 

Include Posting ID #: 85-22-0282 and applicant's name in the subject line when applying.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency email address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency email address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency email address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisiton ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency email address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requistion ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after)and official college transcripts(Where applicable) to the Agency email address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s)will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

** DO NOT CLICK THE APPLY BUTTON**

You MUST send a paper application to the Agency listed above.