OFFICE ASSOCIATE, Opt. 2

Position Overview

The Illinois Department of Natural Resources is looking to hire an Office Associate.  This position will provide information, rules, regulations, policy, and procedures to clientele via phone/Public Service Area that is pertinent to the various license and permit programs, will interpret and analyze legal documents related to Trusts, LLCs, Corporations and Partnerships, review and proofread applications and related documents for accuracy, utilize a microfilm reading machine to look up archived records via microfilm reel as needed, utilize a personal computer to access the online based licensing & permitting system, and will examine information and navigate the portal to approve/reject permitting applications.  We encourage all interested applicants to apply.

Essential Functions

• Under general direction, performs complex specialized clerical and analytical, interpretive, and informational duties involved in the issuance of various license and permits for deer and turkey.
• Performs analytical and interpretive work.
• Reviews Applications for accuracy and completeness.
• Compares the accuracy of computer and hard copy applications.
• Oversees the mailing of various registration materials.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two years of office experience.
• Ability to keyboarding accurately at 45 wpm.

Preferred Qualifications

One (1) year of extensive knowledge of office practices, procedures, and programs
One (1) year of working knowledge of basic mathematics
One (1) year of working experience proofreading documents.
One (1) year of experience in data entry skills
One (1) year of working experience interpreting and analyzing legal documents related to Trust, LLCs, Corporations and Partnerships.

Conditions of Employment

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

• Ability to pass background check and self-disclosure of criminal history.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency and Division Statement

DNR Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available for certain positions.

OSS Marketing Statement

The Office of Strategic Services (OSS) facilitates IDNR’s significant economic impact through the sale of licenses and permits for hunting, fishing, boating, and snowmobiling activities generating millions of dollars in revenue annually for conservation efforts across Illinois, while advocating good conservation and preservation efforts through responsible recreation practices.  OSS also has dedicated staff to host special sporting and educational events across the state to boost tourism and educational efforts that have not only an impact at a local level but on a national scale.  The OSS provides oversight and support for a variety of special events held year-round. Some are fun and entertaining, while others are educational:  state fairs, sport shows, living history reenactments, fishing fairs - the list goes on and on. There is a special event for nearly every age and interest, including great family activities.  OSS provides fleet management and administrative services for IDNR properties in districts spread throughout the state of Illinois.