OFFICE ASSOCIATE

Position Overview

The Illinois Department of Natural Resources is looking to hire an Office Associate.  This position will answer multi-line phone and walk-in inquires, provide specialized office support and give information of a non-technical nature concerning departmental procedures, rules and regulations, type a variety of correspondence and reports, and edit and review material for accuracy. We welcome all interested applicants to apply.

Essential Functions

• Under direction, serves as Receptionist for the Agency, associated with professional staff in the operation and maintenance of duties.
• Operates personal computer and software.
• Assist the Office Administrator with desk operations.
• Assist the Office Administrator in gathering visitor and caller data reports.
• Monitors and tracks agency conference room scheduling.
• Inputs and updates data for records.
• Receives incoming mail for the Agency.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school and two years of office experience
• Requires ability to keyboard accurately at 45 wpm

Preferred Qualifications

• One (1) year of working experience answering a multi-line phone system.
• One (1) year of working experience using Microsoft Office or a similar system.
• One (1) year of working experience entering data accurately.

Employment Conditions

All applicants must be able to meet the following Conditions of Employment, with or without reasonable accommodation, to be considered for this position. The State of Illinois complies with federal and state disability laws and will make reasonable accommodations for applicants and employees with disabilities:

• Requires completion of a background check and self-disclosure of criminal history.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency and Division Statements

DNR Agency Statement

Charged with preserving, protecting and promoting Illinois’ natural and cultural resources, Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including, vision health and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs.

Office of Strategic Services

The Office of Strategic Services (OSS) facilitates IDNR's significant economic impact through the sale of licenses and permits for hunting, fishing, boating, and snowmobiling activities generating millions of dollars in revenue annually for conservation efforts across Illinois, while advocating good conservation and preservation efforts through responsible recreation practices. OSS also has dedicated staff to host special sporting and educational events across the state to boost tourism and educational efforts that have not only an impact at a local level but on but on a nation scale. The Office of Strategic Services provides oversight and support for a variety of special events held year round. Some are fun and entertaining, while others are educational: state fairs, sport shows, living history reenactments, fishing fairs - the list goes on and on. There is a special event for nearly every age and interest, including great family activities. OSS provides fleet management and administrative services for IDNR properties in districts spread throughout the state of Illinois.