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OFFICE ASSOCIATE

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students.  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Mar 10, 2026
Location: 

Springfield, IL, US, 62702

Job Requisition ID:  54208

Job Requisition ID: 54208 
Opening Date: 03/10/2026
Closing Date: 03/24/2026
Agency: Illinois Prisoner Review Board
Class Title: OFFICE ASSOCIATE - 30015 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary $4,004 monthly; Full Range $4,004 - $5,245 monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Position Overview: 

The Illinois Prisoner Review Board is seeking to hire a motivated, self-starting Office Associate for the Executive Clemency Unit. The Office Associate will perform a variety of complex, specialized clerical duties for the unit. This position is dynamic in nature and prepares specialized records, reports and complex charts and statistics. Must be comfortable with verbal and written communication. The ideal candidate will be able to work well with the public, staff, and Senior Management. We invite those interested in public safety to apply.  

 

Illinois Prisoner Review Board offers a robust benefit package including: 

  • Monday-Friday schedule 

  • Health, life, vision, and dental insurance 

  • Paid Parental leave 

  • Pension Plan 

  • Deferred Compensation, and other pre-tax benefit programs 

  • Employees earn (12) paid sick days annually 

  • (10-25) paid vacation days (based on years of service) 

  • Employees earn (3) paid personal days (pro-rated based on start date) 

  • (13-14) paid state holidays annually 

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process. 

 

Why Work for Illinois? 

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. 

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. 

Essential Functions

  • Performs a variety of complex, specialized clerical duties for the Prisoner Review Board (PRB) senior and professional staff: 
  • Serves as the clerical support staff and receptionist for multiple units, such as Legal, Administration and Clemency. 
  • Prepares and maintains complex, specialized records and reports, complex charts, statistical reports, documents, and forms. 
  • Prepares documents for filing in the central filing system and/or Docuware electronic filing system. 
  • Travels throughout the state to assist with preliminary, revocation and clemency hearings and to participate in agency meetings throughout the state. 
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above. 

Minimum Qualifications

  • Requires knowledge, skill, and mental development equivalent to completion of high school. 
  • Requires two (2) years office experience. 
  • Requires the ability to keyboard accurately at 45 wpm. 

Preferred Qualifications

  • Extensive knowledge of office practices, procedures, and programs. 
  • Extensive knowledge of composition, grammar, spelling and punctuation. 
  • Working knowledge of basic mathematics. 
  • Elementary knowledge of agency programs, rules, and regulations. 
  • Ability to follow oral or written instructions. 

Conditions of Employment

 
  • Ability to successfully pass Department of Corrections, Illinois State Police and county jail background checks as necessary to enter required correctional facilities throughout Illinois. 
  • Ability to travel statewide on a quarterly basis which includes overnight stays away from the primary work location. 
  • Requires possession of a current valid appropriate driver’s license. 
  • Requires possession, or the ability to possess, and maintain the Law Enforcement Agencies Data System (LEADS) certification. 

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. 

About the Agency

The Illinois Prisoner Review Board's mission is to function under statutory authority as a quasi-judicial body with a primary focus on public safety. It further acts as a checks and balances on other state and local institutions. The Board imposes release conditions for incarcerated individuals who are exiting penal facilities, revokes and restores good conduct credits from inmates and conducts hearings to determine whether parolees have violated conditions of parole. The Board also notifies victims and their families when an inmate is about to be released from custody. Finally, the Board makes confidential recommendations to the Governor relative to clemency petitions. 

Work Hours: Monday - Friday 8:30am-5:00pm
Headquarter Location: 1001 N Walnut St, Springfield, Illinois, 62702
Work County: Sangamon
Agency Contact: Krista Kincaid
Email: krista.m.kincaid@illinois.gov
Posting Group: Office & Administrative Support

 

This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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