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OFFICE ASSOCIATE

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  Nov 8, 2024
Location: 

Springfield, IL, US, 62703

Job Requisition ID:  42898

Agency:  Illinois Labor Relations Board 
Closing Date/Time:   
Salary:  $3,862-$4,583/Monthly ($46,344-$55,000/Annually) 
Job Type:  Salaried
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:   

 

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

Why Work for Illinois?

Working for the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger - something that touches the lives of every person who calls Illinois home.

 

No matter what state career you're looking for, we offer jobs that fit your life and your schedule - flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Labor Relations Board is seeking to hire an Office Associate IL The Illinois Labor Relations Board oversees public sector collective bargaining for the State of Illinois for all public employees outside the education sector. The ideal candidate will be a highly motivated and organized individual with experience working in an office setting who will be able to effectively perform specialized clerical and office support functions for the ILRB. Under direction of the Executive Director, the selected candidate will assist with the day-to-day operations of the agency by providing support to professional staff and serving as receptionist in the Springfield office. We welcome interested applicants to apply for the position of Office Associate II and help the ILRB continue to provide high level constituent service.

Essential Functions

  • Under direction of the Executive Director, performs specialized clerical and office support functions for the Illinois Labor Relations Board (ILRB).
  • Acts as successor to the Board Case Manager to assist with the processing of case files, provide assistance in coordination of representation elections, and assist with compiling documents in response to FOIA requests.
  • Serves as Springfield Office Coordinator.
  • Organizes and maintains various Board files.
  • Performs other duties as required or assigned, which are reasonably withing the scope of duties enumerated above.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to completion of high school.
  • Requires two years of office experience. 
  • Requires ability to accurately type 45 wpm.

Preferred Qualifications

  • Prefers at least one year of customer service experience conducted by phone or email.
  • Prefers at least one year of experience composing and proofreading correspondence and documents.
  • Prefers at least one year of experience following oral and/or written instructions.
  • Prefers working knowledge of agency programs, rules, and regulations.

Conditions of Employment

  • Requires ability to pass a background check.
  • Requires use of an agency-supplied laptop.

Work Hours:  8:30 am - 5:00 pm 
Work Location: 801 S 7th St Springfield, IL 62703-2487 
Agency Contact:  Brianna Klein

Email: brianna.klein@illinois.gov
Job Family: Office & Administrative Support 

 

Agency statement

Throughout the State of Illinois, the Illinois Labor Relations Board (ILRB) regulates the designation of employee representatives; the negotiation of wages, hours, and other conditions of employment; and resolves or, if necessary, adjudicates labor disputes. The Illinois Public Labor Relations Act (Act), 5 ILCS 315 (2014) governs labor relations between most public employers in Illinois and their employees, along with the labor organizations that represent these employees. Together with the Illinois Educational Labor Relations Act, 115 ILCS 5 (2014), the Act provides comprehensive statutory regulation of public sector collective bargaining in Illinois. It has many similarities to the National Labor Relations Act, which regulates collective bargaining matters in the private sector, and to the laws of other states that regulate collective bargaining in the public sector.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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