OFFICE ASSOCIATE
Springfield, IL, US, 62704
Job Requisition ID: 48590
Closing Date: 07/31/2025
Agency: Environmental Protection Agency
Class Title: OFFICE ASSOCIATE - 30015
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $4,004 a month; Full Range $4,004 - $5,245 a month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code:
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Sponsorship for Employment
The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.
***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. ***
Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Job Overview
The Illinois Environmental Protection Agency (EPA), Division of Administration, Mailroom is seeking an Office Associate, Option 1. This position serves as the agency mailperson responsible for performing mail and messenger duties, including sorting, weighing and distributing all USPS, FedEx, UPS mail. Operates and maintains a Pitney Bowes metered mail machine, electronic meter and scales in applying correct postage. Basic math skills are necessary for postage adjustments. Provides security messenger service, so a valid driver’s license is required. Delivers copy paper, Xerox supplies, envelopes and other supplies as requested by Agency staff in Regional Offices, Labs and Headquarters. Operates and maintains for good repairs, various mailroom equipment including an assigned mailroom vehicle, postage meters, weighing scales, pallet movers. The ideal candidate for this position will be organized, detailed, self-motivated and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively, especially written communication as emails are a daily function of the mailroom. Basic typing and computer skills are necessary. The ideal candidate needs to be able to lift up to 70 lbs. The ideal candidate will need to attend work daily in person as this position is important for the necessary daily functions of the agency.
The benefits of working at the IEPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.
Essential Functions
- Performs mail and messenger duties, including sorting, weighing, and distributing mail.
- Operates and maintains a Pitney Bowes metered mail machine, electronic meter, and scales in applying correct
postage; - Provides security messenger service;
- Delivers/sends copy paper, Xerox supplies, envelopes, and other supplies as requested by Agency staff in
Regional Offices, Labs, and Headquarters. - Operates and maintains, for good repairs, various Mailroom equipment, including an assigned mailroom vehicle,
postage meters, weighing scales, arrival scanners and pallet movers. - Perform other duties as assigned or required, which are reasonably within the scope of the duties enumerated
above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to completion of high school and two years of office
experience.
Preferred Qualifications (In Order of Significance)
- Prefers working knowledge of mailroom practices, procedures and programs.
- Prefers the ability to operate commonly used manual and automated mail equipment and perform routine maintenance.
- Prefers working knowledge of basic mathematics.
- Prefers the ability to utilize a personal computer with knowledge of Outlook & Google (basic computer navigation).
- Prefers working knowledge of composition, grammar, spelling and punctuation.
- Prefers the ability to follow oral or written instructions; refers to the mailroom notes as reference guides.
- Prefers elementary knowledge of agency programs, rules and regulations (people finder).
Conditions of Employment
- Requires a valid driver’s license.
- Requires the ability to travel.
- Requires ability to pass a name-based background check.
- Requires the ability to lift up to 70 pounds.
*All conditions of employment listed are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30 am - 5:00 pm Monday - Friday
Work Location: 2520 West Iles Avenue Springfield, IL 62704
Agency Contact: Chris Steinkruger
Email: Christopher.E.Steinkruger@illinois.gov
Phone #: 217-558-1256
Posting Group: Office & Administrative Support
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield