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OFFICE ASSOCIATE - Spanish Speaking - Opt.2

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  Aug 2, 2022
Location: 

Springfield, IL, US, 62702-4059

Job Requisition ID:  17655

Agency :  Environmental Protection Agency 
Closing Date/Time: 08/15/2022
 
Salary:   $3,367 - 4,552 per Month CBA Language Applies  
Job Type:   Salaried Full Time  
County:   Sangamon  
Number of Vacancies:   1  
Plan/BU:   RC014  

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  17655

Position Overview

The Illinois Environmental Protection Agency (EPA), Associate Director’s Office, Office of Environmental Justice is seeking to hire an Office Associate. This position will perform a variety of complex, specialized clerical information and assistance, keyboarding, record processing, secretarial and general office support functions for the Office of Environmental Justice. The ideal candidate will be fluent in the Spanish language and will exercise initiative and judgment in distinguishing among various factors when determining the best work methods and procedures to complete time-sensitive assignments. The successful candidate will have experience in answering inquiries from the public and working closely with other stakeholders in an organization. The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.

Job Responsibilities

40%  1. Performs a variety of complex and specialized clerical duties for the technical/professional staff of the Office of Environmental Justice (EJ), Associate Director, Illinois Environmental Protection Agency (EPA); 

  • Keyboards a variety of complex documents, utilizing a personal computer with related software applications  

  • Updates and maintains the Environmental Justice Project and Outreach Databases to identify when notifications are sent, and permit applications are processed within the agency 

  • Utilizes scientific and similarly technical terms accurately and comprehends the meaning and content of work when composing documents and reports 

  • Stores and retrieves material in physical and electronic form 

  • Composes and keyboards reports, forms, travel vouchers, mailing lists, and labels 

  • Composes and keyboards routine correspondence, and responds to inquiries from agency personnel and the public regarding general knowledge of program operations 

  • Composes documents in Spanish to individuals who do not read or speak English or whose preferred language is Spanish 

25%  2. Serves as receptionist for the Office of Environmental Justice;  

  • Directs calls and emails to the appropriate person within the office and outside the office 

  • Responds to inquiries of a non-technical nature from members of the public and Agency personnel, exercising discretion and judgment in referring issues, complex technical matters and policy concerns to appropriate personnel 

 

(Job Responsibilities continued)

  • Distributes Environmental Justice news through the Environmental Justice listserv 

  • Assists with the coordination of the Illinois Commission on Environmental Justice by performing tasks such as organizing meetings, keeping meeting minutes, and creating meeting agendas 

  • Communicates in Spanish to individuals who do not read or speak English or whose preferred language is Spanish 

15%  3. Performs general office support functions;  

  • Filing, copying, making travel arrangements, and providing general office support 

  • Receives, opens, and distributes mail 

15%  4. Stays up to date with policies, procedures, and technology that may affect or improve the office; 

  • Determines work methods and procedures to complete assignments 

05%  5. Perform other duties as required or assigned, which are reasonably within the scope of duties enumerated above 

Minimum Qualifications

  1. Requires knowledge, skill and mental development equivalent to completion of high school and two years of office experience. 

  1. Requires ability to keyboard accurately at 45 words per minute. 

  1. Requires proficiency in translating written documents from English to Spanish and Spanish to English. 

  1. Requires proficiency in verbal interpretation between Spanish to English and English to Spanish.  

Preferred Qualifications (In Order of Significance)

  1. Prefers at least one (1) year of experience in office practices, procedures and programs. 

  1. Prefers at least one (1) year of experience utilizing Microsoft Word, Excel, Power Point and Excel software. 

  1. Prefers at least one (1) year of experience following oral or written instructions. 

  1. Prefers at least one (1) year of experience communicating with the public and other organization stakeholders. 

  1. Prefers extensive knowledge of composition, grammar, spelling and punctuation 

  1. Prefers ability to operate commonly used manual and automated office equipment. 

About the Agency and Program

The mission of the Illinois EPA is to safeguard environmental quality, consistent with the social and economic needs of the State, so as to protect health, welfare, property and the quality of life.  The Office of Environmental Justice is a liaison between members of the public, environmental justice groups, environmental groups, industry, local government, other state agencies and Illinois EPA staff members.  The Office of Environmental Justice also implements internal and external environmental justice policies and procedures.   

Work Hours:  8:30AM - 5:00 PM Monday to Friday  
Work Location: 1021 E North Grand Ave Springfield, IL 62702-4059  
Agency Contact:
 

Jason Thoron

Email: jason.thoron@illinois.gov

Phone #:217-782-2074

Job Family:  Clerical and Administrative Support; Sciences and Natural Resources  

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

 

The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.