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OFFICE CLERK OPT 2 - 3002000

We continually strive for a workforce that reflects the growing diversity within the State of Illinois.  A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public.  Bilingual skills welcome

Reasonable Accommodation Statement

Persons with disabilities are provided reasonable accommodations throughout the hiring process and during performance of all job duties.  Please email the Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524 - 7514 for further information and to request an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status).  To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date:  May 11, 2022
Location: 

Springfield, IL, US, 62702-5056

Job Requisition ID:  13414

Agency:  Department of Public Health  
Office:  Health Protection

Division:  Environmental Health

Posting ID:  53-22-0209

Posted:  5/11-5/24/2022
Salary:  $2,918-$3,832/month 
Job Type:  Salaried Full Time 
County:  Sangamon 
Number of Vacancies:  1 
Plan/BU:  RC014 

 

Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.

 

DO NOT APPLY ONLINE

**DO NOT CLICK THE APPLY BUTTON**

 

CMS100/B Employment Application and all applicable documentation should be submitted to the Agency E-Mail listed below.

 

Posting Identification #

53-22-0209

Agency Marketing Statement

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety.  With an annual budget of over $600 million in state and federal funds, 7 regional offices, 3 laboratories and over 1,100 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.

Position Overview

Under direct supervision, performs a variety of clerical duties, exercise initiative and judgment, and follow written and oral instructions in the performance of duties.  The position requires knowledge of alpha-numeric sequencing, grammar, spelling, punctuation, office practices and general clerical skills, including using a computer.

Job Responsibilities

  1. Responsible for filing, maintaining, and purging files for public and non public school facilities related materials, abatement notifications, variances, on-site inspections, project manager reports, inspection reports, management plans, three year inspections,  warnings, violations, asbestos license files, swimming pools, bathing beaches, manufactured homes, manufactured home installers, manufactured home communities, migrant labor camps, youth camps, and recreation areas license files accurately and expediently. 
  2. Operate the division switchboard, answering non-technical questions and directing calls to appropriate staff. 
  3. Assist with preparing licenses, mailings, copying, and data entry of license files and inspections.
  4. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Employment Conditions

 

 

Knowledge, Skills, and Abilities

  • Requires knowledge, skill and mental development equivalent to completion of high school.
  • Requires the ability to type accurately at 30 words per minute.
  • Requires elementary knowledge of office practices and procedures. 
  • Requires elementary knowledge of grammar, spelling and punctuation. 
  • Requires ability to follow written and oral instructions in the performance of duties. 
  • Requires working knowledge of alpha-numeric sequencing. 
  • Prefers ability to exercise initiative and judgment.
  • Prefers excellent computer skills and work experience in Microsoft software products including Word, Excel, Powerpoint, etc.

Work Hours:  8:30am - 5:00pm Monday-Friday  
Work Location: 525 W Jefferson St Springfield, IL 62702-5056

Job Function:  Clerical and Administrative Support  

 

CANDIDATES MUST SUBMIT A SEPARATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR. 

 

APPLICATION INSTRUCTIONS

 

DO NOT APPLY ONLINE.

 

Please submit application via email to: DPH.HRApplications@illinois.gov.

 

Include Posting ID #: 53-22-0209 and applicant's name in the subject line when applying.

 

Current State Employees:

  • Seeking a Promotion – Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency E-Mail address listed above.
    • Older versions of the CMS-100B will not be graded or returned to applicants. 
    • Failure to complete and submit the new CMS-100B (version dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Transfer – Submit an Official Position Vacancy Bid FormTransfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency E-Mail address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

  • Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency E-Mail address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.  
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

 Former State Employees:

  • Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency E-Mail address listed above.
    • A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected. 
    • Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.

 

Non-State Employees:

  • Submit a CMS-100 Employment Application (version dated 9/2020 or after) and official college transcripts (where applicable) to the Agency E-Mail address listed above.
    • Documentation is required for each Posting/Bid ID or your application(s) will be rejected.  
    • Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.

 

** DO NOT CLICK THE APPLY BUTTON**

You MUST send a paper application to the Agency E-Mail listed above.