OFFICE COORDINATOR, OPT. 2

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Date: Mar 13, 2023

Location:

Springfield, IL, US, 62702-1813

Job Requisition ID: 10976

Agency :  Department of Agriculture
Closing Date/Time: 03/27/2023
Salary: $3,741..00 - $4,729.00/anticipated monthly starting salary
Job Type:   Salaried Full Time
County: Sangamon
Number of Vacancies:   1
Plan/BU:   RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number #10976

Position Overview

The Illinois Department of Agriculture’s Division of Cannabis Regulation is growing and seeks qualified candidates to ensure the success of this developing area. The Office Coordinator, Opt. 2 within the Bureau of Licensing and Administration will assist the Hemp Manager and will be responsible for the monitoring and controlling of inspection and sampling documents, will determine office procedures and methods and will verify that reports are submitted according to state and federal policy and procedures, federal and state laws (Cannabis Regulation and Tax Act (410 ILCS 705/), Industrial Hemp Act (505 ILCS 89/), the Compassionate Use of Medical Cannabis Act (405 ILCS 130/), and the Community College Cannabis Vocational Pilot Program (410 ILCS 705/25-1) and USDA guidelines.

Job Responsibilities

Assists in monitoring and controlling inspection and sampling documents for unit.
Verifies that reports are submitted according to state and federal policy and procedures, federal and state laws, and USDA guidelines.
Prepares complex statistical reports and charts.
Determines office procedures and methods.
Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college or completion of high school.
Requires two(2) years of related office experience or two years of independent business experience.

Preferred Qualifications

Requires extensive knowledge of office practices, procedures and programs.
Requires extensive knowledge of composition, grammar, spelling and punctuation.
Requires ability to follow oral or written instructions.
Requires ability to operate commonly used manual and automated office equipment and perform routine maintenance.

Conditions of Employment

Ability to successfully complete background check.

Work Hours: Monday - Friday/8:00 am - 4:30 pm
Work Location: 801 E Sangamon Ave Springfield, IL 62702-1813
Agency Contact:

Bureau of Human Resources

Email: AGR.HumanResources@illinois.gov

Phone #:217-785-5099

Job Family: Clerical and Administrative Support

The Illinois Department of Agriculture (AGR) administers an annual budget of more than $100 million and employs more than 300 people statewide, with several hundred more temporary employees hired during the Illinois State Fair and Du Quoin State Fair. Separate bureaus administer programs and services directed at conserving the state's land and water resources; protecting the health and welfare of livestock and companion animals; overseeing state and county fairs; regulating seed, feed and fertilizer products; ensuring the financial stability of grain dealers and warehouses; promoting Illinois food and agricultural products; and operating the state's horse racing program.

AGR values employees with different backgrounds, life experiences, and talents.

AGR offers a robust benefit package including;

Monday-Friday work schedule
Flexible work schedules in many program areas
Health, life, vision, and dental insurance
10 Weeks paid maternity/paternity leave
Pension Plan
Deferred Compensation, and other pre-tax benefit programs
Employees earn twelve (12) paid sick days annually
Ten to twenty-five (10-25) paid vacation days based on years of service
Employees earn three (3) paid personal days pro-rated based on start date
Thirteen - Fourteen (13-14) paid state holidays annually

If this opportunity appeals to you, please apply today!

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.co

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