OFFICE COORDINATOR, OPT. 2

Position Overview

The Illinois Department of Public Health is seeking a highly motivated individual to serve as legal secretary by performing duties in support of the Division of Legal Services and a wide range of Illinois Department of Public Health programs. Uses a personal computer system, produces a large volume of complex documents containing legal terminology. Utilizes word-processing software to prepare materials. Proofreads all documents for accuracy of contents. Maintains computer system by creating and updating glossaries. Prepares documents for electronic storage and archiving. Handles all incoming and outgoing mail for the Division of Legal Services. Answers Division of Legal Services general telephone line, transfers calls and takes messages for staff.

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)
• Competitive Group Insurance benefits including health, life, dental and vision plans.
• Pension plan through the State Employees Retirement System
• Deferred Compensation Program – voluntary supplemental retirement plan
• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)
• 10-25 days of paid vacation time annually (10 days for first year of state employment)
• 12 paid sick days annually which carryover year to year
• 3 paid personal business days per calendar year (pro-rated dependent on start date)
• 13-14 paid holidays per year
• 12 weeks of paid parental leave
• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Serves as legal secretary by performing duties in support of the Division of Legal Services and a wide range of Illinois Department of Public Health Programs.
• Maintains computer system by creating and updating glossaries.
• Handles all incoming and outgoing mail for the Division of Legal Services.
• Performs general legal support services involving analysis, writing and organizational support and the general organization of litigation and transactional files for the Division of Legal Services and its attorneys.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college or completion of high school and two (2) years of related office experience or two (2) years of independent business experience.
• Requires the ability to keyboard accurately at 30 words per minute.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $2 billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,200 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.