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OFFICE COORDINATOR, Opt. 2

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at CMS.DisabilityResCen@illinois.gov or call (217) 524-7514 for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history.  Employment decisions are not made based on an applicant’s wage or salary history.  To that end, please do not include wage or salary information in your resume or other profile or application materials.
Date:  May 21, 2025
Location: 

Springfield, IL, US, 62703

Job Requisition ID:  47263

Job Requisition ID: 47263 

Position Title: Office Coordinator, Opt. 2

Working Title: FOIA Office Coordinator
Closing Date: 06/05/2025
​Agency: Illinois State Police
Class Title: OFFICE COORDINATOR - 30025 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary (Effective 7/1/24) $4128 monthly; Full Range $4128 - $5450 monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014
Merit Comp Code: 

 

  • Please upload a copy of your official/unoffical transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application
  • Note: The Illinois State Police must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
  • Answer all questions thoroughly- DO NOT STATE SEE RESUME

 

  • This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
  • All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
  • Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number  47263 

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

As an Office Coordinator for the FOIA Section within the Office of the Director-Legal Bureau, maintains and updates the FOIA tracking database system. Develops and utilizes complex shell documents formatted for the specialized needs for FOIA correspondence utilizing Microsoft Word. Sends notice of media request to the Public Information Office. Assists the FOIA Administrator by copying and mailing FOIA responses as approved by the FOIA Administrator. Updates databases, opening and distributing mail, answering phones, typing, filing, photocopying and editing correspondence and reports. Reviews correspondence for formatting, accuracy, and proper grammar, proofreads, edits or finalizes materials prepared by other staff.

About the Agency

The Illinois State Police strives for excellence seeking to be one of the premiere policing agencies in the country. Our core values are Integrity, Service, and Pride. We are seeking individuals with similar values to join us on our mission to promote public safety.

Essential Functions

  • Under the general direction of the Department’s Freedom of Information (FOIA) Administrator.
  • Gathers information for reporting preparation which may include use of multiple information sources to obtain missing or corrected information and prepares required documents and reports.
  • Provides general support services to the ISP Legal Office.
  • Performs other duties as required or assigned.

Minimum Qualifications

  • Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college; OR completion of high school and two (2) years of related office experience; OR two (2) years of independent business experience.
  • Keyboarding accurately at 30 words per minute.

Preferred Qualifications

  • Prefers two (2) years of experience applying the principals of FOIA.
  • Prefers one (1) year of experience applying the principals of FOIA in a law enforcement environment.
  • Prefers extensive knowledge of office practices, procedures and programs.
  • Prefers extensive knowledge of composition, grammar, spelling and punctuation.
  • Prefers ability to follow oral or written instructions.
  • Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software, database programs, and Adobe software.
  • Prefers working knowledge of the principles and practices of public administration.
  • Prefers experience working for a Public Safety or Law Enforcement Agency.

Conditions of Employment

  • Successfully pass background investigation
  • Successfully pass drug screen
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptions. 

Benefits Package

The Illinois State Police offers a robust benefit package including:

  • Flexible work schedules in many program areas
  • Health, life, vision, and dental insurance.
  • 12 weeks paid maternity/paternity leave.
  • Pension Plan
  • Deferred Compensation, and other pre-tax benefit programs.
  • Employees earn twelve (12) paid sick days annually.
  • Ten to twenty-five (10-25) paid vacation days based on years of service.
  • Employees earn three (3) paid personal days pro-rated based on start date.
  • Thirteen-Fourteen (13-14) paid state holidays annually.

Work Hours: Monday- Friday 8:30a to 5:00p
Work Location: 801 S 7th St Springfield, IL 62703-2487
Agency Contact:  ISP.JobPostings@illinois.gov
Posting Group: Office & Administrative Support

 

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

  • Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
  • If you are not already signed in, you will be prompted to do so. 
  • State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 
  • Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.
  • If you have questions about how to apply, please see the following resources:

 

  • The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
    • donotreply@SIL-P1.ns2cloud.com
    • systems@SIL-P1.ns2cloud.com


Nearest Major Market: Springfield

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