OFFICE COORDINATOR
Springfield, IL, US, 62702
Agency: Environmental Protection Agency
Closing Date/Time: 10/06/2024
Salary: Anticipated Starting Salary $3,971 monthly; Full Range $3,971 - $5,243 monthly.
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 41541
Office Coordinator Opt. 2 (Keyboarding)
***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. ***
Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
*Answer all questions thoroughly-DO NOT STATE SEE RESUME*
Job Overview
The Illinois Environmental Protection Agency (EPA) is seeking to hire an Office Coordinator, Option 2 for the Bureau of Land, Leaking Underground Storage Tank (LUST) Units of the Section Manager’s Office. The ideal candidate for this position will be organized, detailed, and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.
The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.
Essential Functions
- Performs paraprofessional office support functions of record processing and secretarial assistance for the professional/technical staff of the Deputy Bureau Chief/Bureau of Land (BOL), for the Leaking Underground Storage Tank (LUST) Units of the Section Manager’s Office;
- Maintains automated files using established procedures and coding schemes;
- Provides secretarial assistance to LUST professional/technical staff;
- Maintains supplies of printed documents, and related material for dissemination to the public and private organizations based on verbal and written requests;
- Attends Section staff meetings as established by the Manager for development and training;
- Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
- Requires ability to keyboard accurately at 30 words per minute.
Preferred Qualifications (In Order of Significance)
- Prefers extensive knowledge of office practices, procedures and programs.
- Prefers extensive knowledge of composition, grammar, spelling and punctuation.
- Prefers extensive knowledge of basic mathematics.
- Prefers working knowledge of the logic of computer programs.
- Prefers ability to follow oral or written instructions.
- Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
- Prefers skill in keyboarding accurately.
- Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access and Excel software.
Conditions of Employment
- Requires ability to pass a name-based background check.
- Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: 8:30 am - 5:00 pm Monday - Friday
Work Location: 1021 North Grand Avenue East, Springfield, IL 62702
Agency Contact: Chris Steinkruger
Email: Christopher.E.Steinkruger@illinois.gov
Phone #: 217-558-1256
Posting Group: Environmental & Natural Resources; Office & Administrative Support
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.
The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Nearest Major Market: Springfield