OFFICE COORDINATOR

Benefits Statement

As a State of Illinois employee, you are entitled to a robust benefits package that includes:
•    Flexible work schedules in some program areas (flexible time and hybrid options)
•    Health, life, vision and dental insurance
•    12 weeks paid maternity/paternity leave
•    Pension Plan – vesting at 10 years for Tier II
•    Full 20-year retirement awards free health insurance during retirement
•    Deferred compensation and other pre-tax benefits programs
•    Paid state holidays 13-14 days annually
•    3 Paid Personal Business Days annually
•    12 Paid Sick Days annually (Sick days carry over from year to year)
•    10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
•    Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
•    Employee Assistance Program and/or mental health resources
•    For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Under administrative direction, serves as staff assistant to the Chief Financial Officer and Fiduciary Manager.
• Logs checks in the appropriate receiving/outgoing logs and prepares checks for mailing.
• Monitors Fiscal email inbox and routes invoices for processing.
• Coordinates and monitors all fiscal and fiduciary reports.
• Assists the Chief Financial Officer and Fiduciary Manager in performing special assignments.
• Serves as back-up to the GAC's Travel Coordinator.
• Researches and responds to highly confidential and sensitive priority inquiries to the Chief Financial Officer.
• Performs other duties as required or assigned, which are reasonably within the scope of duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 words per minute.

Preferred Qualifications

• Two years of experience in demonstrative knowledge of office practices, procedures and programs.
• Two years of experience of establishing and maintaining cooperative working relationships.
• Two years of experience of handling fiscal or special projects.
• Two years of experience in a customer service role.
• Advanced proficiency using Excel or similar spreadsheet software.
• Advanced proficiency using Microsoft Word or similar word processing software.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies or other industry related topics relevant to the job duties.
• Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last minute overtime. This may require the ability to work evenings and weekends.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

​​​​​​Created in 1979, the Illinois Guardianship and Advocacy Commission protects the rights and promotes the welfare of persons with disabilities. A board of 11 commissioners, who serve without compensation, govern the agency. The Commission is an executive state agency created to safeguard the rights of persons with disabilities. By providing legal representation, investigating complains of rights violations, and providing state guardianship for Illinois’ population with disabilities, the Commission has given a voice to those who have previously gone unheard.